P220141 - Assistant to the Chair – Surgery
Position Summary:
The Assistant to the Chair is responsible for providing complex support to the Chair for the Department of Surgery.
In this position, you will:
- Perform wide variety of financial assignments to include: Assisting in the planning and preparation of a department’s or division’s budget request, Preparing budgets for programming events and assist in account management in State, UBF and RF accounts. Maintaining office budget.
- Responsible for performing routine monthly reconciliation and analysis for internal and external purposes. Procurement management and processing items from State, UBF, RF and Grant funds into the ShopBlue purchasing system.
- Creating, updating, and preparing presentations, promotional materials, marketing, and departmental newsletter materials as directed by the Chairman and Senior Staff Assistant
- Monitoring faculty and professional appointments with respect to operative dates for contract renewal, permanent appointment. Provide staff support for human resource activities to include: onboarding, working paper document collection and inputting data into e-ptf system.
- Handles a wide range of general office duties, including preparing reports, and compiling data. Responsible for setting meetings, composing memos/documents and travel arrangements for Department Chairman
- Assist in the preparation and submission of grant applications
- Providing liaison between the Director/Department Chair and the professional staff of institution with respect to departmental matters. Serves as the main point of contact and interface with other Schools and Departments within SUNY Buffalo, regional and national universities, world-wide academic communities and local, national, and international industry partners.
- Gathering research and statistical data as requested
- Supervising Student Interns
- This is a high-level position which requires the ability to demonstrate great communication skills, organizational skills, problem solving and interpersonal relationship skills with experience providing complex, confidential departmental support with tact and diplomacy.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
The University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications:
A Bachelor’s degree and one year of experience, or an Associate’s degree with three years of relevant experience is required.
- Excellent organizational skills, and a demonstrated ability to manage and coordinate actively changing and complex schedules.
- Excellent verbal and written communication skills. Ability to prepare effective presentation and promotional materials, and prepare briefing materials. Able to recognize sensitive information and maintain confidentiality.
- Ability to communicate and interact effectively and respectfully with a wide variety of constituencies, including an ability to communicate complex information to non-native speakers of English.
- Proficient with Microsoft Office applications, including Outlook, Word, Excel and PowerPoint. A working knowledge of digital communication and social media tools, and desktop publishing software (e.g. Publisher).
- A commitment to accuracy, and a high attention to detail. An ability to learn and effectively employ new skills, as needed.
- Occasional evening and weekend hours may be required, as needed to meet the professional obligation.
Preferred Qualifications:
- Experience working in a US higher education environment.
- Experience providing personnel or business support to executives
FTE: 1.00
University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.