Administrative Associate

development site advisors® is a growing commercial real estate brokerage and advisory firm, focusing solely on the development site sector. We are seeking a reliable, disciplined, and motivated self-starter interested in growing with us. Hard work and loyalty are prized at our firm.

Role: Full-time / In-office                              Office Location: Midtown Manhattan

The ideal candidate will utilize strong organizational and communication skills to support the firm's day to day operations. Since we are a growing firm, the candidate will be ready and willing to adapt to changing needs and get the job done well.

· Manage incoming and outgoing calls as well as greet / announce visitors to relevant staff

· Maintain calendars, schedule meetings and set up conference calls

· Prepare marketing materials and reports, as well as ad hoc research assignments

· Serving as a liaison between the Principals and Internal teams to provide administrative support and tracking of projects timelines

· Responsible for coordinating weekly team meetings and related duties: agenda preparation, book conference rooms, distribute materials

· Assist with event planning, as needed

· Maintain accuracy of CRM database system for day-to-day correspondence and marketing campaigns and mailings

· Oversee the budget as well as invoice / expense reporting (accounts payable and receivables)

· Reporting office progress to principals and working with them to improve office operations and procedures

· Positive ‘Can-Do’ approach

·  Superior Organizational skills

· Ability for thrive in a fast-paced environment

· Strong written and oral communications skills

· Detail-oriented

· Bachelor’s degree preferred

· 1 year of related administrative experience, ideal

· Familiarity with real estate, a plus