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Training and Development Intern - On Campus Internship Program

Position Title: Training and Development Intern
Department/Office: The Office of Student Employment
Hourly Wage: $12.00
Average Hours/Week: 10-15 hours per week required
Timeline: May/June 2022 – May 2023
Who we are:
The vision of the Office of Student Employment is to become a nationally recognized leader in the innovation and promotion of student employment best practices and services. Our mission is to support the Division of Undergraduate Education by empowering students to pursue and to succeed in meaningful, academically relevant college work experiences that enhance both academic and professional growth.
Every day we work hard to: increase the number of students working on campus, promote awareness of collegiate work opportunities, enhance student professional development and job preparedness, increase the quality of student employment supervision, and foster integration of student learning through engaging and academically relevant work experiences!

Position Summary:
The Training and Development Intern will work directly with the Employer Relations Consultant to support the training and development of supervisors on campus, as well as manage and assist on and off campus employers in developing and enhancing job descriptions through Handshake.

This internship will offer experience in a few Human Resources areas including: recruitment, training and development, and employee relations. It also offers experience in multiple event management facets with the opportunity to serve on campus committees and contribute to event logistics. Work may include development of training materials through a variety of instructional methods, writing and managing job descriptions and postings, development of employee relations and recruiting guides, outreach and basic posting assistance with employers on and off campus, assistance in providing a student perspective in the Jaguar Series Supervisor Training, and presentation/creation of a Coffee Chat or Brown Bag (mini training) for supervisors.

Any students with an interest in business, project management, training and development, or higher education will greatly benefit from this internship, but all majors are encouraged to apply.

Essential Duties and Responsibilities (percentage breakdown):
25% Provide student perspective, assist in classroom presenting topics and activities at times, and manage canvas page for Jaguar Series Supervisor Training
25% Assist in outreach efforts and event planning for employers on and off campus
20% Manage online job postings and job descriptions through Handshake
15% Develop guides for recruitment and employee relations in addition to post event evaluations and data
5% Regular maintenance of print resources, and website content
5% Special projects related to conducting training, writing newsletters, or conducting interviews
5% Other duties and projects as assigned

On-Campus Internship Program Summary
This internship is offered as a part of the On-campus Internship Program and aims to connect IUPUI undergraduate freshman, sophomores, and juniors with internships on-campus with faculty and staff in a variety of campus areas/programs. Internships start in August and end in May. Interns will be required to obtain at least one academic credit in the academic year while participating in their internship experience and will have a site visit from the Office of Student Employment during their experience. On-going coaching and feedback on performance will be provided by internship supervisors according to a strict timeline of the program. Specific internship projects and duties will vary by internship. Students in this program will be expected to participate in a public showcase of learning at the end of year to outline their experience, and will be required to participate in additional development throughout the year. In the future, students will be able to indicate their On-Campus Internship experience on their IUPUI Experiential and Applied Learning Record.

Tools and Equipment Used:
Telephone, computer (including Microsoft office suite), copy machine
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:
The work is performed primarily in an office or classroom setting. The noise level in the work environment is moderate. At times, work will require being outdoors for events or in louder environments.

Desired Qualifications:
-Strong oral and written communication skills
-Ability to communicate and act professionally at all times to employers, supervisors, and students
-Strong attention to detail
-Excellent Organizational Skills
-Ability to work well on a team, and participate in collaborative problem solving, projects, and activities
-Thorough knowledge of Microsoft Office, especially Excel
-Basic knowledge of Human Resources laws and regulations preferred, but not required
- Familiarity of Canvas as a student
-Knowledge of Zoom video conferencing preferred, but not required
-GPA of 2.5 or higher
-Must be a freshman, sophomore, or junior by class standing to apply. Seniors and above will not be considered.
-This position will require the selected student to enroll in an internship course for at least one of the two semesters worked during the 2022 academic year. A list will be provided to the selected candidates of acceptable course options.

Students in this position will become acquainted with the following profiles:
-Communicator: Student will gain skills in written and oral communication by corresponding with employers on and off campus in a professional manner. Student will also gain experience in public speaking and presenting.
-Problem Solver: The ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments. Student will gain a better understanding of the analysis, development, and implementation process in training and development. The student will also learn how to write a thorough job description, and assist employers in recruiting efforts. The ability to find solutions to problems and develop new ideas using creativity, reasoning, and past experiences along with available information and resources to create solutions.
-Innovator: The ability to design, plan, organize, and implement projects and tasks within a specific timeframe. Students will learn how to design and develop resources to educate and assist others.
-Community Contributor: The ability to relate to your co-workers, and inspire others to participate. The Student will also learn how to collaborate with other departments across campus, and work with others on committees and/or team projects.