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Office Manager Position

Engineering Co-Ops, Internships, and Full-/Part-Time Positions

Zero-G Horizons Technologies, LLC (ZGHT) was founded in 2018 as a start-up venture by Dr. Sathya Gangadharan to design and build innovative products & deliver sustainable technologies. The company’s mission is to provide innovative validated engineering solutions for customer success. Our team consist of PhDs and industry-trained engineers, industry-academic partners, and experienced business executives. ZGHT has on-going US Navy, NOAA and NASA contracts to develop electromechanical systems.

Office Manager Job Responsibilities:

  • Organizes meetings / calendars / schedule of CEO and other executives to ensure proper balance between administrative functions and operational tasks.
  • Liaise on a daily basis with staff to ensure proper time keeping and time allocation to government contracts.
  • Liaise on an as needed basis with external accountants on matters of accounts payable / invoicing / time and attendance and other similar transactional matters.
  • Supports company operations by maintaining office systems and equipment.
  • Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and monitoring / executing clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Contributes to team effort by accomplishing related results as needed.

Office Manager Qualifications / Skills:
  • Supply management
  • Informing others
  • Tracking budget expenses
  • Delegation
  • Staffing
  • Managing processes
  • Supervision
  • Developing standards
  • Promoting process improvement
  • Inventory control
  • Reporting skills
Education, Experience, and Licensing Requirements:
  • MBA 2nd Year Preferred
  • Proficient with Marketing, Networking, HR and Financial Operations