Office Manager Position
MULTIPLE OPENINGS
Engineering Co-Ops, Internships, and Full-/Part-Time Positions
COMPANY INFORMATION
Zero-G Horizons Technologies, LLC (ZGHT) was founded in 2018 as a start-up venture by Dr. Sathya Gangadharan to design and build innovative products & deliver sustainable technologies. The company’s mission is to provide innovative validated engineering solutions for customer success. Our team consist of PhDs and industry-trained engineers, industry-academic partners, and experienced business executives. ZGHT has on-going US Navy, NOAA and NASA contracts to develop electromechanical systems.
Office Manager Job Responsibilities:
- Organizes meetings / calendars / schedule of CEO and other executives to ensure proper balance between administrative functions and operational tasks.
- Liaise on a daily basis with staff to ensure proper time keeping and time allocation to government contracts.
- Liaise on an as needed basis with external accountants on matters of accounts payable / invoicing / time and attendance and other similar transactional matters.
- Supports company operations by maintaining office systems and equipment.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and monitoring / executing clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Contributes to team effort by accomplishing related results as needed.
Office Manager Qualifications / Skills:
- Supply management
- Informing others
- Tracking budget expenses
- Delegation
- Staffing
- Managing processes
- Supervision
- Developing standards
- Promoting process improvement
- Inventory control
- Reporting skills
Education, Experience, and Licensing Requirements:
- MBA 2nd Year Preferred
- Proficient with Marketing, Networking, HR and Financial Operations