Development Associate (Database and Administration)
ABOUT BREAKTHROUGH
Founded in 2002, Breakthrough is a postsecondary access and completion nonprofit with the mission of supporting students to become first-generation college graduates. We start our partnership with students and their families early, in middle school and high school, and make a commitment to helping the student realize their goals of a postsecondary degree. By combining out-of-school learning experiences, advising, and a long-term commitment, we help students overcome barriers to success in the secondary and higher education system. We are student-centric, believing firmly in the potential of all students. We are committed for the long run, helping our students navigate the transition from middle school to high school to postsecondary institutions with a comprehensive and individualized approach to supporting their path to academic success. Breakthrough’s programs and services are effective and based on the evidence of research and in the lived experience of our students. Currently, Breakthrough Central Texas annually serves nearly 2600 students across the greater Austin region and in colleges across the country.
Breakthrough Central Texas is proud of the many, diverse students who work hard in school and participate in Breakthrough. Credit for their success goes first and foremost to the students and the family members who support them every day. Breakthrough participants are consistently outperforming their peers in on-time high school graduation, postsecondary enrollment, and postsecondary degree and certificate attainment.
WHY WORK AT BREAKTHROUGH CENTRAL TEXAS?
The Breakthrough Central Texas team firmly believes in the potential of all students, and their right to postsecondary success and self-determined lives of choice. Join us if you are a builder and a nurturer, equally committed to making college-going and degree attainment accessible for the youth in our region, while also fostering an inclusive team culture that supports us all to do our best work.
ABOUT THIS POSITION
Breakthrough seeks a team member whose primary role will be to manage a sophisticated Donor Database and provide general administrative support for a high functioning Development and Communications team, including: gift processing and acknowledgement, event logistics support, and Board and Development Council reporting. The Development Associate will report to and partner closely with the Associate Director while collaborating with and supporting the entire Development and Communications team.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Maintain and act as the first point of contact for the donor database. Ensure compliance with the Donor Data Guide, suggesting revisions and improvements within policies, processes and procedures as needed.
- Create, maintain, and execute queries and reports that track fundraising progress.
- Ensure prompt and accurate gift entry, receipting, gratitude, and pledge management in Virtuous Donor CRM. Oversee third-party giving platforms and ensure prompt gift processing and acknowledgement.
- Prepare and review recurring reports including a monthly fundraising report for the Board of Trustees and the annual Fundraising Effectiveness Project (FEP) Report.
- Organize logistics for all development-related events and meetings. Includes schedule and supply coordination, list generation, material distribution, and follow up communication.
- Collaborate with staff to produce lists and reports for all development mailings, e-communications, appeals, invitations, invoices, and pledge reminders.
- Lead the monthly and annual cash reconciliation meeting with the Operations Associate and Chief Operations Officer.
- Provide documentation to Chief Operations Officer to assist with yearly audit.
- Support special projects such as donor encouragements, Amplify Austin and yearly impact report as assigned by the Associate Director of Development.
QUALIFICATIONS
- Strong computer proficiency with fluency in MS Excel, MS Word, and Google Workspace. Willingness to learn new software and systems.
- Demonstrated experience with data entry, data analysis and/or database management. Database experience within a fundraising environment preferred
- Well-organized, systematic thinker.
- Impeccable attention to detail is a must. Recognizes the value of precision when working with data and logistics and demonstrates ability to process information with high levels of accuracy
- Proven success prioritizing, managing, and completing projects from initiation to completion. Strong follow-through and problem-solving skills
- Ability to communicate reliably, effectively, and courteously with fellow staff members, donors, community partners, students, and volunteers
- Commitment to the mission and values of the organization
- Strong problem solving skills with an ability to recognize, anticipate, and proactively find solutions
- Ability to meet deadlines consistently, work independently, multi-task, and manage time effectively
COMPENSATION & BENEFITS
- Annual salary of $40,000-$52,500 commensurate with experience and qualifications.
- Health, dental and vision insurance; Breakthrough pays 100% of employee only premiums
- Long-term disability and life insurance
- Matching 401K retirement plan
- Thirty days of annualized PTO
- Generous leave policy
Breakthrough Central Texas is committed to a policy of equal treatment and opportunity in every aspect of its relations with its applicants, staff members, and families, without regard to race, color, ethnicity, religion, gender identity and gender expression, sexual orientation, national origin, disability, age, marital status, military status, pregnancy, or parenthood. People of diverse backgrounds are strongly encouraged to apply.