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IT Project Coordinator

If a company is going to make a difference in today’s world, it’s going to have to think differently. At Organic Valley, our philosophy and decisions are based on the health and welfare of people, animals and the earth. We’re a mission-driven cooperative, owned by family farmers, and we’ve been leaders in organic agriculture from the very beginning. Once pioneers of organic agriculture, we’re now an established leader. Organic is all we do. We are driven by our mission to promote regional farm diversity and economic stability by the means of organic agricultural methods and the sale of certified organic products.

Summary of Role

The IT PMO Project Coordinator is responsible for providing support necessary to the Information Resources Program Management Office for effective program and project operations. This includes scheduling and coordination of calendars across multiple projects, coordination and planning of events, supporting travel arrangements as needed, creating and executing strategies for onboarding new team members that result in a positive onboarding experience, leading or supporting communications with the PMO and project teams as well as organizationally throughout CROPP. In addition, the IT PMO Project Coordinator is able to anticipate other areas of support as they arise.

Essential Duties and Responsibilities

o  Manage day-to-day administrative operations of the IT PMO
o  Compile project status updates, create presentations and other project related communication
o  Spearhead the planning and scheduling of off-site meetings and retreats
o  Manage complex calendar and scheduling requirements
o  Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
o  Coordinate and enhance communications by working with IT Program Manager and Communications team
o  Maintain PMO webpage on CROPPie and assist with updates
o  Partner with IT Directors and other leadership to develop messaging for key communications from the PMO
o  Maintain confidentiality, and use diplomacy and tact in dealing with sensitive issues
o  Work across the organization at all levels with professionalism and collaboration
o  Function as a member of the PMO
o  Support budget and invoicing operations of the PMO
o  Maintain or support multiple project plans in Microsoft Project or Excel as needed

Additional Duties and Responsibilities

o  Compile, transcribe and distribute meeting minutes as needed
o  Plan and schedule meetings and training sessions as needed
o  Other duties as assigned by IT Program Manager

Knowledge, Skills, and Abilities

o  Ability to gather information and put together a concise, meaningful message aimed at the target audience with the understanding of the key message.
o  Ability to distinguish priority levels of information and organize incoming information and documents.
o  Strong interpersonal skills with the ability to work cooperatively with others.
o  Self-motivated with the ability to complete independent projects with little or no direction.
o  Strong attention to detail.
o  Strong decision making, planning and organizational skills.
o  Strong written and verbal communication skills.
o  Knowledge of how to perform web-based research.
o  Excellent customer service skills and follow through.
o  Solid project management skills, including the ability to manage multiple projects simultaneously in a fast-paced environment.
o  Demonstrated ability to effectively communicate to multiple audiences
o   Strong technical skills related to MS Office
o   Demonstrate analytical skills, critical thinking skills, and a broad understanding of the business to effectively interpret and anticipate needs
o   Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction
o   Develop relationships to collaborate effectively with other cross-functional team members, external contacts, and partners
o   Demonstrate leadership to maintain credibility, trust, and support with Senior Level Executive and their departmental teams
o   Experience with planning, executing, and facilitating effective & purposeful meetings