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Concert Production Intern

Organization Overview:
The San Antonio Livestock Exposition, Inc. (SALE) d/b/a San Antonio Stock Show & Rodeo is a 501(c)3 non-profit “Volunteer organization that emphasizes agriculture and education to develop the youth of Texas.” SALE conducts the annual San Antonio Stock Show & Rodeo and will celebrate its 74th anniversary in February of 2023. The Stock Show & Rodeo has grown to be one of the largest and most prestigious single events in San Antonio. In addition to the Stock Show & Rodeo, SALE conducts several fundraising events throughout the year to further its mission. To date, the San Antonio Stock Show & Rodeo educational commitment exceeds $243 million in the form of scholarships, grants, endowments, auction, calf scramble program and show premiums paid to youth.
 
With a clear vision of the future, a successful past and continual dedication from over 6,000 volunteers, SALE will continue to provide wholesome family entertainment and be a pillar of strength and support to the youth of Texas.

Internship Overview:
The Concert Production interns operate under the direction of the Festival Officer and the Concert Production Manager. A Lead Production Intern will guide Concert Production Interns through task management. This internship is focused on the logistical, hospitality and transportation aspects of producing the 20+ rodeo artist performances during the annual San Antonio Stock Show & Rodeo, as opposed to the technical aspect of production.
 
Concert Production interns assist the SALE production staff however necessary and act as an additional contact for artist personnel as needed.
 
Concert Production interns should gain experience in planning and executing events and concerts, and a basic knowledge of the entertainment industry.
 
Essential Duties & Responsibilities include but are not limited to the following:
  •  Ensure artist hospitality by creating a welcoming, organized, efficient environment
  • Provide time-sensitive transportation to artist personnel (“runner”) to locations key to the artist performance, such as airport, hotels, Guitar Center, the venue, etc.
  • Communicate with the production team (i.e. Rodeo Artist Police, Artist Tour Management, fellow interns, catering staff) regarding all pertinent details such as timelines, locations and priorities
  • Create accurate, up-to-date daily schedules of all artist activities prior to and after artist arrival
  • Fulfill riders and stock dressing rooms with extreme attention to detail
  • Coordinate logistics, both by phone and in person, with other aspects of the Rodeo event, such as the box office and operations team
  • Assist in facilitating artist meet and greets
  • Provide administrative support, such as answering and returning production calls and working with Microsoft Office and Photoshop programs to prepare materials
  • Support catering staff by verifying banquet event orders and facilitating last minute requests
  • Maintain the organization and adequate stock of all supplies
  • Coordinate artist appointments, such as golf, dinner or gym arrangements
  • Ensure punctuality of all tasks, including arrival, catering, and transportation
  • Additional tasks as assigned
 
 
 
Skills & Abilities:
  • Self-motivated, friendly professional, with a hospitable attitude to all at all times
  • Clear and effective verbal and written communicator
  • Creative and strategic thinker
  • Exceptional organizational and time management skills
  • Perform well under pressure and thrive in a fast-paced, collaborative environment
  • Ability to work both unsupervised and in cooperation with others
  • Knowledge of the City of San Antonio, including downtown, central corridor, airport, major roadways and points of interest (familiar with location of local music, office supply and grocery stores, as well as all hotels used by artists)
Education & Experience:
  • Age 20 or older with a valid driver’s license (Major driving offenses may result in ineligibility)
  • Currently in pursuit of, or a recent recipient of, a related degree (Business, Event Management, Communications, Marketing, Music, etc.)
  • Interest in the entertainment field
  • Competency in Microsoft Office programs
  • Proficiency in English; some Spanish may be helpful
Schedule:
  • Dates:  Monday, February 6, 2023 to Sunday, February 26, 2023, plus mandatory training event in January
  • Times:  AM Shifts: Weekdays 7:00 AM – 3:00 PM | Weekends 5:00 AM - 3:00 PM
PM Shifts: Weekdays & Weekends 3:00 PM – 1:00 AM
  • Shift times are approximate and will be based on artist schedules. AM start times may vary by a few hours
  • Non-credit students must fulfill at least 10 shifts. Students seeking credit must fulfill more than 10 shifts based upon their credit hour needs
  • Students wishing to fulfill additional shifts may have opportunities to provide administrative support in January and sign up for additional shifts closer to the Rodeo
Work Environment:
  • Interns must be able and willing to work the aforementioned shift lengths, and be available a variety of mornings/evenings and weekdays/weekends
  • Interns will be located on the event site and may be exposed to animals, dust, elevated noise levels, stage lighting, weather elements, etc. A large amount of walking may be required
  • Transporting large groups of people in 15-passenger vans is required
 
Contact Information:
Please send resumes and cover letters to the below with “Concert Production Internship” in the subject line. Incomplete submissions will not be considered.
 
Brittany Till
San Antonio Livestock Exposition, Inc.
210-225-5851
 
Deadline for Rodeo 2023 intern applications is Friday, October 28, 2022. Interviews may begin in October and must be completed by November. After these dates, part-time volunteer positions may still be available, but for-credit intern positions will be filled.
 
Participation in this internship opportunity is contingent upon the successful completion of a background check and driver’s license screening.