Online Program Assistant
The Online Program Assistant provides critical day-to-day operational support for Counseling@Northwestern, the online Counseling Program. The position requires a collaborative and supportive relationship with faculty, and the ability to work with a cross-functional team of professionals. This position relates to operational and administrative support for the clinical training functions of the unit and specifically in maintaining records for well a large cohort of students and hundreds of sites nationally at which students train. The position also provides support for other administrative duties such as providing support for licensure processes of alumni or other tasks related to the online unit’s day-to-day operations. The candidate should be proficient in digital record-keeping and light data management procedures.
ESSENTIAL JOB RESPONSIBILITIES
- Provide operational and administrative support to the Clinical Training functions of the online program
- Provides support for licensure functions of the department, including processing records requirements for program alumni
- Works closely with the Assistant Program Director, Director of Online Program Operations and Clinical Placement teams in managing clinical training data
- Coordinate clinical training event and communication logistics extracurricular and co-curricular activities, and other events
- Perform routine administration such as data collection and archiving for all clinical training procedures and events
- Liaise with on-campus program personnel as directed by program leaders
- Maintains clinical training records specifically as it relates to licensure support for program alumni
- Perform other duties as assigned related to general operational support of the department
Requirements
KNOWLEDGE AND SKILLS
- Excellent organization skills
- Creative, innovative and ability to work independently and within a team
- Ability to adapt to new and rapidly changing situations
- Strong time management and problem-solving skills
- Ability to successfully resolve issues from identification through resolution
- Effectively work with multiple databases and student platforms
- Skilled at connecting and building rapport with students and faculty
- Excellent customer service and interpersonal skills
- Excellent oral and written communication skills
MINIMUM HIRING SPECIFICATIONS
- Bachelor’s degree from a regionally accredited college or university
- 3-5 years of staff-level experience in a college or university or educational setting
- Proficiency with Microsoft Office and presentation software
- Comfort with online webinar technology using audio, video and shared desktop applications (i.e. Adobe Connect, WebEx, GoToMeeting, Skype)
THE FAMILY INSTITUTE AT NORTHWESTERN UNIVERSITY is committed to strengthening and healing families from all walks of life through clinical service, education and research. As an affiliate of Northwestern University, we are a unique not-for-profit organization that is leading the way in all facets of marriage and family therapy. No other institution brings together such a concentration of knowledge, expertise, and academic credentials to help improve the lives of people in Chicago and around the globe.
The Family Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.