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Student Office Assistant - 10 Hours A Week, Work-Study/SEP Funded (Office of Career Services)

University of the District of Columbia
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POSITION DESCRIPTION

 
Title of Position                                                                                                                 

Student Office Assistants (Community College) 1 Position


Department                                                                                                                        

Office of Career Services


Division                                                                                                                              

Division of Student Development and Success (DSDS)

 
Organization                                                                                                                      

University of the District of Columbia



Duties and Responsibilities                                                                                               

This is an entry level student staff position reporting to the Office Manager in the Office of Career Services. The incumbent functions as the Student Office Assistant. This position assists with the general office operations.

  1. Assist the staff with the general office operations.
  2. Greet and check-in clients visiting the office.
  3. Schedule appointments and recommend services for clients..
  4. Answer telephones and make telephone calls.
  5. Check and respond to emails.
  6. File, scan, and fax documents as well as create and review documents.
  7. Complete data entry in the career management system.
  8. Create client user accounts in the career management system.
  9. Post jobs, internships, and other positions as well as career events in the career management system.
  10. Market services via traditional media such as brochures, pamphlets, and etc as well as via social media such as Facebook, Twitter, Instagram, and etc.
  11. Outreach to client s about services via peer to peer interactions and directional advertising.
  12. Setup for events such as career fairs, employment events, career workshops, interview sessions, and etc.
  13. Prepare and submit reports.
  14. Other related duties as assigned.


Minimum Qualification Requirements                                                                            

  • Admission to the university.
  • Enrolled in a degree program of study at the campus of employment.
  • Proficiency with Microsoft Suite including Word, Excel, PowerPoint, and Outlook.
  • Proficiency with internet browsers such as Internet Explorer, Firefox, Google Chrome, ect.
  • Proficiency with social media such as Facebook, Twitter, and etc.
  • Ability to type at least 40 words per minute.
  • Ability to keep confidentiality of records and communications.
  • Ability to speak and write clearly.
  • Ability to report on time to work.
  • Ability to dress business casual/professional at work.


Minimum Qualification Requirements                                                                            
Located at the Community College Campus