Administrative Assistant
Please submit a cover letter, application and resume.
JOB TITLE: Administrative Assistant, Grade 20
LOCATION: Administrative Services, Headquarters
DATE AVAILABLE: April 1, 2020
SALARY: $2,616 a month
HOURS: 40 hours per week, Monday through Friday. This position includes a generous benefits package.
EDUCATION: Bachelor’s degree or equivalent combination of education and experience and some experience in general office clerical work involving contact with the public. Advanced technology skills required. Pre-employment testing is required.
ESSENTIAL FUNCTIONS:
- Provides administrative support to the County Librarian, Assistant County Librarians, HR Director and other staff as needed
- Answers multi-lined telephone system responding to and routing calls to appropriate departments
- Manages most aspects of the meeting room procedures/policies – includes responding to questions from staff and patrons, setting up reservations in the meeting room database, preparing invoices and/or collecting payments, coordinating equipment needs with the Multi-Media & Fiction Department, etc.
- Assists Circulation and Information Services Departments with patron notary services
- Opens, sorts, date stamps and distributes mail and other correspondence
- Assists Finance Department with the sorting and mailing of checks
- Assists with various special events for Library (retirements, banquets, management meetings, etc.)
- Troubleshoots copier, printers and fax machine and contacts vendors as needed for repairs
- Orders supplies for Administration online and stocks and organizes supply closet
KNOWLEDGE AND SKILLS:
- Several years proven experience in general office clerical work
- Thorough working knowledge of phones, office equipment, and library programs and policies
- Strong work ethic and interpersonal and customer service skills that display a positive attitude, cultural sensitivity, and a sense of humor with the ability to interface with people from all backgrounds and age groups
- Strong written and verbal communication skills and ability to work cohesively with library employees and patrons
- Strong organizational skills and ability to meet deadlines
- Proficiency in technology/Microsoft Office and library databases/software
- Ability to make independent decisions quickly and efficiently
- Ability to remain positive and flexible in all situations