Willamette Events Board Vice President (2020-2021)
What is the Willamette Events Board?
Willamette Events Board (WEB) is a student organization that provides weekly events for all Willamette students (CLA and ASP). The purpose of WEB is to provide programs that compliment, respect, and respond to the Willamette University community. These programs shall be designed to be an educational experience for those involved in planning and presenting of the programs, as well as those who participate. Our goal is to sponsor, integrate and provide social, cultural, educational, recreational, and multicultural activities at Willamette University, constantly evaluating these programs and assessing the needs of the Willamette community to provide more enjoyable and purposeful life for all members of the University
Time Commitments include (but not limited to): 8 hours/week
- Appointment begins April and ends in May of the following academic year.
- Shadow the current WEB Vice President April - May 2020
- Hire WEB team (through interview process) April - May 2020
- Attend WEB (and work) WEB events on May 2 and May 6 2020 with incoming WEB team
- Attend NACA Summer Leadership Conference (with advisor) May 29 - June 3 2020 in Orlando, Florida
- Limited remote planning hours (via Zoom meeting, etc.) June - July
- Return to campus on August 13 or 14 2020 to work in the Office of Student Activities, plan events for Opening Days, and plan for the year.
- Volunteer for Opening Days move in on August 26 2020
- Interview first year students for open positions in late August
- All-staff retreat September 11 2020
- Attend NACA West Regional Conference November 18-22 in Spokane, Washington
During the regular academic year, the Vice President will be expected to work 9 hours a week; time is divided as follows:
- Attend weekly board meetings (Mondays at 6 pm). Lead meetings if the President is absent.
- Hold regular office hours (2-3 hours/week) in the Office of Student Activities, M-F 8 am - 5 pm)
- Attend all chair-sponsored events (divided between the three exec members)
- Each event will have an exec on duty (attend most weekly or bi-weekly events)
- Attend weekly meeting with Advisor (approx 1 hour)
Duties and Tasks
- Plan the first 2-3 events in Fall semester (with Exec team)
- Plan and implement team bonding activities for the entire staff
- Schedule Initial Planning Meetings (IPMs) with members for their events
- Hold members accountable for task completion (task tracking, delegation, etc.)
- Manage office space and storage
- Send campus-wide email messages to advertise and promote events
- Coordinate weekly text message blasts w/advisor
- Mentor WEB ASP Ambassadors: provide training, job shadowing, extra support after meetings, and help with their office hours.
Qualifications
- Successful clearance of a conduct record inquiry by the Office of Rights and Responsibilities
- Maintain a cumulative grade point average of 2.5 during employment.
- Serve as a role model to other students, upholding Willamette University’s Standards of Conduct and other stated policies.
- Demonstrated exceptional communication skills.
- Demonstrated time management (including prioritizing and organizing schedule and tasks) skills.
- Experience with event planning and management.
Pay: April-May 2020: $11.50/hour; June 2020 - May 2021: $12.50/hour