Public Functions Coordinator

Job ID 46585

The Public Functions Coordinator role is responsible for the planning of social, entertainment, educational, fundraising and rental events, and lends support with vendors and logistics for other departments.

·        Responsible for planning, coordinating and managing University social, entertainment, educational, rental and fundraising events, with oversight of various staff and volunteers assigned to each event. Drives a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics.

·        Develop and maintain community and vendor relations, obtains and monitors vendor certificates of insurance, execute performance contracts, solicits in-kind donations, and incorporates new event trends. Works closely with Marketing department on materials and content, timelines, and grassroots outreach.

·        Works closely with other departments to assist with event planning, bidding, vendors and logistics.

·        Develops and/or revises policies related to University social, entertainment, educational, rental, and fundraising events.

·        Bachelor's degree and two years of experience or a combination of post high school education and experience equal to six years.

·        Valid Florida driver's license or ability to obtain prior to hire.

·        Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.

·        Knowledge of applicable computer applications and proficiency in computer functions, specifically Microsoft Office.

·        Ability to communicate effectively verbally and in writing.

·        Ability to establish and maintain effective working relationships.

·        Ability to demonstrate effective customer service skills.

·        Bachelor's degree in Hospitality or related field.

·        Prior event planning experience.

·        Excellent organizational skills; commitment to accuracy and attention to detail.

·        Ability to manage several projects at one time in an organized and highly effective manner.

·        Strong sense of urgency and an ability to problem solve.

Anticipated salary range of up to $35,000 annually (commensurate with experience) + Florida state benefits available.

To learn more about all the benefits and perks offered for this role (including vacation, sick, holiday, retirement, etc.) please visit http://hr.fsu.edu/?page=benefits/benefits_home.

While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule including nights, weekends, special events, and holidays based on the needs of the Ringling.

This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

If qualified and interested in a specific job opening as advertised, apply to Florida State University.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.

This is an A&P (Administrative and Professional) position.

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.