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Capital Project Coordinator


Bachelor's degree in business management, facilities management, and/or related field and two years of related work experience; or any combination of related training and experience. A valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy # 6-7; Motor Vehicle Records will be reviewed prior to employment. If in the past 24-month period, the record shows more than 3 moving traffic violations, and/or a conviction/pending charge for driving under the influence, the minimum qualifications are not met for the position.  Successful completion of criminal history background Investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
 Position Summary: This is responsible administrative work managing the improvements, renovation, upgrades and repairs of all Facilities Preservation County Capital Projects in the Department of Facilities Management.

This is an emergency essential classification. Upon declaration of a disaster and/or  emergency, employees in this classification are required to work.

An employee assigned to this classification is responsible for working independently on a variety of projects exercising considerable judgment and working closely with building professionals, such as architects, consultants, engineers and contractors and has extensive contact with County Agencies and Officials.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Schedules and directs project startup conferences and progress meetings between architect and contractor as required.

Schedules, records, and directs meetings between County agencies, contractors, consultants and architects; acts as liaison consultant, contractors, and customers on all project management matters.
Monitors contractors in regards to obtaining and maintaining all the necessary permits, fees and notices.

Monitors the owner's responsibility including project management over contract relationship with the architect, engineers, and contractors.

Monitors the contractor's estimated progress schedule for projects and prepares monthly reports on the status of the schedule and budget.

Reviews Facilities Preservation projects in phases, including necessary plans for temporary facilities and permanent relocation.

Reviews and recommends approval of all contractor's applications for payment.

Reviews all change orders with contractors and recommends approval.

Coordinates Facilities Preservation work.
Operates various project tracking software programs.
Monitors and maintains budgets for Facilities Preservation capital projects.
Initiates work orders within a computerized automated maintenance management system (CAMMS).

Reviews project close out to ensure receipt of warranties, operation and maintenance manuals and as-built drawings.

Operates a County vehicle and/or personal vehicle for County business for Facilities Preservation capital projects.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Considerable knowledge of all areas of building repairs and improvements; the materials and methods used in building repairs; and the stages of building improvements when possible defects and violations may be most easily observed and corrected.

Considerable knowledge of County and State laws, codes and ordinances governing building, electrical and plumbing standards.

Considerable knowledge of building codes as they apply to builders and owners.

Knowledge of basic architectural principles.

Knowledge of project management and best practices.

Knowledge of principles, elements and specifications contained in legal construction and building improvements documents, or contracts.
Ability to interpret legal construction drawings and building documents/contracts in order to monitor maintenance and building improvements progress and ensure compliance with those documents.

Ability to read blue prints.

Ability to prepare and maintain reports and records.

Ability to communicate effectively, both orally and in writing.

Ability to plan and organize work and effectively manage time on a variety of continuing projects.
Ability to make effective, professional decisions based on the available facts using considerable independent judgment and a required knowledge and experience in the field of building construction.

Ability to understand the budget of a Facilities Preservation capital project and to recognize potential cost impacts related to construction changes.

Ability to establish and maintain effective working relationships with other County agencies and building improvement professionals such as architects and contractors as well as supervisors and co-workers.

Ability to operate a County and/or personal vehicle while adhering to the Alachua County Motor Vehicle Operation Policy.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; reach with hands and arms; and use hands to finger, handle, or feel.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions, and risk of electrical shock.

The noise level in the work environment is usually moderate.