Accounting Assistant
Key Responsibilities
Accounts Receivable
- Rent administration including account reconciliation, collections, deposits and posting of cash receipts into the accounting system
- Prepare and maintain all tracking schedules, logs, and reports as required
- Preparation of tenant charge back invoices including utilities, year-end adjustments, tenant charge-backs and entry into Yardi/MRI
- Prepare correspondence and draft notices to tenants as required
- Review monthly commercial billing and rent roll to ensure accuracy for billing
- Maintain accurate tenant contact and/or lease information in Yardi tenant database
- Investigate and resolve accounting and billing issues
Accounts Payable
- Processing invoices, scanning/entering into AvidXchange or accounting system and preparing checks for mailing for selected properties
- Enter, update and maintain accurate tenant lease information in Yardi tenant database
- Investigate and resolve accounting and billing issues
- Maintain vendor files, W-9s and assist with 1099s.
Other
- Assist in the preparation of monthly reports to owners
- Recording transactions via Journal Entry
- Maintaining balance sheet schedules.
- Maintain schedule of up to date insurance certificates for all tenants and trades
Qualifications
- Minimum of 2 years experience in an office environment
- Associate Degree in Business or Accounting required: BA preferred
- Proficiency in Microsoft Word, Excel, Outlook and Access
- Experience with accounting software a definite plus
- Ability to meet deadlines, prioritize tasks and work well under pressure
- Strong communication and interpersonal skills
- Exceptional problem solving and attention to detail