You are viewing a preview of this job. Log in or register to view more details about this job.

Special Projects Coordinator

The Associated Colleges of the Midwest (ACM), a non-profit educational consortium seeks two energetic, ambitious, and creative Special Projects Coordinators to work in the downtown Chicago office.

Under new ACM presidential leadership, the organization is in the midst of strategic planning to build on its success and create the next generation of programs. The Special Project Coordinators will be integral to the daily operation of the ACM along with the opportunity to be involved in the development of new programs, partnerships, and initiatives.

Overall Purpose (Goal) of this Position

The primary focus of the position is to assist senior consortium leaders on the implementation of projects and programs, grant-funded initiatives, student programs, communications, meeting and event planning, and overall administrative duties. The position supports with the all activities of the organization. Your ability to manage multiple tasks, communicate effectively, and conduct research will be key to your success in this new role. If you have an ability to multi-task, like working on different types of projects, are interested in learning about a consortium of liberal arts colleges work collectively, or just like variety in your work, this job may be for you.

The Special Projects Coordinators will be part of a team of professionals managing programs, reporting to the Chief of Staff and working closely with other consortial staff. Occasional travel is required (estimated at less than 10%).  


The Special Projects Coordinator will be responsible for the following:

·      Provide administrative support for programs and projects, including workshop/conference planning, financial tracking, and meeting planning.

·      Maintain program/project websites, social media sites, and general communications.

·      Work with faculty, staff, and students of ACM member campuses to complete assigned tasks.

·      Conduct research to inform new opportunities for programs and projects.

·      Write emails, website copy, social media posts, reports, and marketing materials for a variety of audiences.

·      Support general office administration, include audio/visual, IT, phone system, vendor management.

·      Work with finance staff on general accounting transactions.

·      Compile and circulate ACM survey data.

·      Provide excellent customer service to all ACM constituencies.

·      Other related duties and projects.

Required Competencies

·  Adaptability: changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation; responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives

·      Attention to Detail: thoroughness in accomplishing a task through concern for all the areas involved, no matter how small; monitors and checks work or information and plans and organizes time and resources efficiently

·      Collaboration: develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties

·      Communication: excellent writing, presentation, and inter-personal communication skills

·      Drive for Results: demonstrates concern for achieving or surpassing results against an internal or external standard of excellence; shows a passion for improving the delivery of services with a commitment to continuous improvement

·      Problem Solving: builds a logical approach to address problems or opportunities or manages the situation at hand by drawing on one’s knowledge and experience base, and calling on other references and resources as necessary

·      Reliability: demonstrates a high level of dependability in all aspects of the job

·      Service: demonstrates strong commitment to meeting the needs of co-workers, managers, external constituencies, striving to ensure their full satisfaction

Required Qualifications

  • Bachelor’s degree.
  • Willingness to learn a variety of organizational functions.
  • Excellent oral and written communication skills.
  • Strong organizational/project management skills and extreme attention to detail and accuracy.
  • Ability to multitask and work in a fast-paced environment in an efficient, professional way.
  • Ability to build and maintain relationships in the office, and with vendors, campus contacts, and partners.  
  • Ability to be a collaborative team player and to work independently with self-direction.
  • Experience with websites, social media, professional email, and calendaring.
  • Interest in data collection, analysis, and reporting.
  • Consistent use of good judgment and discretion.
  • Familiarity with liberal arts education.
  • Ability to travel to off-site meetings in Chicago and on ACM campuses, as needed.
  • Ability to work after hours as necessary.
  • Proficiency in Microsoft Office, especially MS Excel and Word, and the ability to learn custom systems.
  • A valid driver’s license and the ability to operate a motor vehicle.

Additional Information

These are full-time, non-exempt positions in Chicago, IL; salary in the mid $30K range. The ACM offers an excellent benefits package and a flexible, stimulating environment.

  • Start date: September 4, 2018
  • Application deadline: Applications will be reviewed beginning August 9, 2018 on a rolling basis until the position is filled.

Application Instructions

If you would like to be considered as a candidate for this position, please send:

  • a letter explaining your interest in the position, the qualifications you would bring, and how you would contribute to ACM goals for this position;
  • a professional resume;
  • available start date; and
  • a list of references, including contact details (who would be contacted only with prior permission).

Please submit materials electronically as attachments, in MS Word or PDF format, to using the subject “Special Projects Coordinator.”

About ACM

The Associated Colleges of the Midwest is an equal employment opportunity employer. ACM does not discriminate in the operation of its educational programs, activities, or employment with regard to race, color, ethnicity, religion, sex, age, national origin (ancestry), disability, marital status, parental status, sexual orientation, gender identity or expression, veteran status, or any other basis prohibited by law.

ACM member colleges: Beloit College, Carleton College, Coe College, Colorado College, Cornell College, Grinnell College, Knox College, Lake Forest College, Lawrence University, Luther College, Macalester College, Monmouth College, Ripon College, and St. Olaf College.

ACM is a consortium of 14 private liberal arts colleges in five states. The member colleges launched ACM in 1958 with three main purposes to support the members through joint action:

·        To advance the interests and to contribute to the educational effectiveness of the member colleges of the organization;

·        To develop and assist the member colleges in improving the efficiency of their operations both administrative and cultural; and

·        To assist the member colleges in developing additional sources of revenue.

Through ACM, faculty, staff, and students at member colleges participate in collaborative programs and activities focused on academic excellence and professional development. ACM aims to strengthen its member colleges as leaders and exemplars in liberal arts education through significant, innovative, and sustainable collaborations.