Full Time Transportation Administrative Secretary III - Bus Garage

Iron County School District has a vacancy for your consideration. Please find the details below.
Full Time Administrative Secretary III  Apply Online

Category: Full-Time Secretary/Administrative Secretary III
Date Posted: 11/12/2026
Location: Bus Garage
Date Closing: 11/26/2026

 We want you to join our team! Come work for the Iron County School District in Cedar City, UT and help to make a difference in the lives of students and families in your community!  The Iron County School District supports families in developing college and career readiness by BUILDING knowledge, skills and relationships for ALL.  Empowering ALL to learn at high-levels through systematic district and school-wide support. 

The Bus Garage is seeking a Full Time Transportation Administrative Secretary III. 

The Transportation Administrative Secretary III is under the direction of the Transportation Director performs a variety of clerical and support work involving both, specific routines and broadly defined laws, policies, and procedures required by the Utah State Office of Education, as well as managing the day-to-day operations of the Transportation Department in an efficient manner.  Has lead and primary responsibility for all financial correspondence and office functions.  Must have the ability to keep information confidential and work in a professional environment.  Must be professional at all times and have the ability to work with all employees.  Public relations skills when communicating in person, by email, or phone are critical to this position. 

• Prepare, process and verify department payroll on a twice-monthly basis, ensuring employee hours, time records, and payroll information are accurate and submitted by required deadlines.
• Review, verify and correct driver time records daily, including regular bus routes and field trips to ensure accurate reporting of hours worked and proper payroll processing.
• Coordinate and manage transportation for all district field trips, including organizing and scheduling trips, assigning drivers and busses, arranging route coverage, and making necessary adjustments to ensure all transportation needs are met without disrupting regular bus routes.
• Prepare and submit transportation quotes to external organizations and entities, ensuring all required indemnity agreements are received, properly completed and signed prior to providing transportation services.
• Prepare, process and manage invoices using the LINQ system, ensuring accurate billing, proper documentation, and timely payment processing.
• Communicates with schools, departments, and employees when necessary to clarify information regarding district policies, department payroll, billing, etc.
• Answers questions concerning transportation issues and responds independently when possible.
• Completes requested reports for the district office and outside agencies as needed.
• Provides administrative assistance to the Transportation Director by maintaining schedules, making appointments, tracking office calendars, etc.
• Coordinate and resolve with the Transportation Director employee time-off requests.
• Keeps current on information pertaining to payroll procedures and health and wellness benefits.
• Coordinate and process warehouse and office supply orders for the Transportation Department, ensuring necessary materials and supplies are ordered, maintained, and available to support daily operations.
• Provides resources and trains the Transportation Department employees as necessary.
• Composes or transcribes from rough draft routine correspondence, bulletins, memorandums, and other materials.
• Makes copies of correspondence or other printed materials or notifies employees via email. 
• Prepares outgoing mail and correspondence, including email and fax.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Performs duties that include a wide variety of complex clerical tasks requiring the application of independent judgment and knowledge of regulations, policies and procedures, laws, and setting up files.
• Ensure all Transportation Department employees are properly registered and set up in ParentSquare.  Coordinate the distribution of necessary information and materials to drivers and aides to assist students and parents with enrollment, ensuring families receive timely and accurate transportation updates, route changes, and important notifications.
• Maintains professional relationships with all personnel as well as the public.
• Handles confidential information with complete security.
• Manages employee records and updates information, including employee phone numbers.
• Manages transportation software programs such as Trip Finder.
• Prepares for driver bid meetings and interviews for regular routes.
• Organizes random drug testing of employees monthly.
• Must have basic computer knowledge, be familiar with Google docs and check email frequently. Must be willing to learn and use all computer systems and software as needed.

Please see the full job description at the the link HERE

Iron County School District uses the applicant tracking system from Frontline Education to manage employment applications online.