Admissions Associate

KEY DUTIES AND RESPONSIBILITIES

The Grace Beginnings Academy Admissions Associate will oversee the process from first inquiry to the child's first day of attendance.
 

Prospective Families + Tour

• Schedule and provide tours for prospective families.
• Create materials and handouts for families to receive during tours.
• Plan events for prospective and new families; build systems to recruit new families through marketing and promotional events.
• Navigate difficult conversations with families with grace and understanding, while maintaining school procedures.
• Ensure confidentiality in prospective families enrolling and potential new infants.

Enrollment

• Help create a warm, welcoming culture at Grace Beginnings Academy.
• Process registration and enrollment paperwork.
• Update and maintain the student database with student/family information.
• Build a strong transition system from Admissions Associate to GBA Directors.
• Track enrollment changes and inform teachers and admin staff on billing.
• Communicate parent card access need to IT.
• Assist with orientation tours prior to a student’s first day in a new room. 

Data, Analytics + Systems

• Develop systems for tracking prospective, toured, and enrolled students.
• Develop systems to manage and communicate open spots throughout the school.
• Assist in tracking accurate data on inquiries, tours, enrollment, and student retention. 

Grace Beginnings Academy Brand

• Assist in managing the website for a smooth inquiry-to-enrollment process.
• Communicate both within Grace Beginnings Academy and across departments on church staff as needed.
• Regular, consistent, and punctual attendance year-round is an essential requirement of this position.
• Other duties as assigned.

PROFESSIONAL AND SPIRITUAL EXPECTATIONS

• Educational requirements: a degree in education or communication.
• Must meet director standards per MN licensing.
• Experience required: 2+ years in management and admissions/engagement roles or customer service.
• Strong computer and technology skills, attention to detail, multitasking and organization.
• Articulate and welcoming in both verbal and written communication.
• Has a commitment to prayer, as evidenced in both corporate and personal prayer.
• Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior, as evidenced by the manifestation of the fruit of the Holy Spirit.
• Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.