Vendor Management Intern
- Ensure vendor’s have legitimate and current insurance on file. (This includes vendors that work outside of their home state to ensure they are properly covered.)
- Updates vendor profiles with current information (Such as address, phone number, contacts, trades, pricing, etc.)
- Assign vendors to work orders after receiving the proper documentation as per work order priority
- Send vendors resale certificates if applicable
- Reach out to vendors to get them enrolled in our ACH program
- Assist vendors and/or service teams when an escalation occurs
- Handle any checks that are returned in the mail and reaches out to the vendor for the correct address
- Read vendor contracts and negotiates terms with the vendor when necessary
- Assist service teams with various vendor related requests
- Correspond with insurance agents when necessary.
- Utilize Excel daily for reporting purposes
- Learn the company history, culture and client base to help gain vendor interest while on the phone
- Understand recruiting needs -- assess, research and evaluate potential vendors to meet the project criteria based on their rates and capability
- Focus on recruiting for trade specific vendors in specific area
- Make daily detailed notes in Umbrava, Excel and or Salesforce pertaining to the communication made with each vendor
- Search for potential vendor partners through various search engines (Google / Yellow Pages etc.)
- Learn all facets of the (3) on-boarding documents that make a vendor active (Vendor Agreement / Certificate of Insurance / W9) and the requirements needed for each
- Follow up with vendors
- Track the return of on-boarding documents
- Review on-boarding documents and communicate the corrections needed to the vendor
- Create Vendor Profiles in work order management system
- Learn how to execute vendor labor rate negotiations