Sponsored Projects Administrator, Associate

Sponsored Projects Administrator, Associate

Boise State University

Job no: 499977
Work type: Non-Classified/Professional
Location: Boise
Categories: Administration and Business Operations,Research,Entry-Level,Research and Economic Development

Are you interested in Research Administration? Come join our team at Boise State University! We are looking for a Sponsored Projects Administrator within the Office of Sponsored Programs in the Division of Research and Economic Development (DRED).

Job Summary/Basic Function:

Provide leadership, fiscal oversight, and sponsored project administration services for principal investigators and departmental and college staff who have externally-funded projects.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training. Typically hold a Bachelor's Degree or equivalent relevant professional experience.

Essential Functions:

95% of the time the Sponsored Projects Administrator, Associate must:

- Provide fiscal management services to faculty and staff and collaborate with key personnel to ensure comprehensive oversight of basic to moderately complex sponsored projects.
- Communicate with sponsor agency contacts.
- In coordination with the audit lead, support agency audits, desk reviews, and financial inquiries.
- Create and submit fiscal reports, invoices, and draws as required by the sponsoring agency.
- Analyze costs for compliance with federal cost principles and reconcile the University's financial ledger with sponsored project budgets and expenditures.
- Review and understand basic to moderate award terms and conditions, including cost sharing requirements; review and analyze expenditures for compliance.
- Follow up with the principal investigator/department and/or college personnel to gain additional information and documentation as needed.
- Collaboratively work with stakeholders to identify areas needing improvement and present possible solutions.
- With support, advise in the application of federal, state, award, and university policies to award management.
- Direct principal investigators in responding to sponsor inquiries such as; spending, progress, or verifications.
- Assist the OSP Post-Award Coordinator in managing the Post-Award email inbox by assigning emails to team members as appropriate.
- Conduct review of cost transfers and other journal entries for adherence to all applicable regulations and requirements.
- Participate in professional development opportunities to monitor and apply changing compliance requirements.
- Solicit guidance from senior and principal OSP Sponsored Projects Administrators, OSP Functional Supervisors, Business Operations Manager, Post-Award Deputy Assistant Director, and Assistant Director, Post-Award as needed to ensure the appropriate interpretation of regulations.
- Train and consult with OSP, departmental, and college support staff in matters of research administration.
- Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures.

5% of the time the Sponsored Projects Administrator, Associate must:

- Perform other duties as assigned.

Knowledge, Skills, Abilities:

- Strong written and verbal communication skills.
- Ability to efficiently and timely manage many competing priorities and time-sensitive projects, including the ability to satisfy sponsor deadlines.
- Superior attention to detail when reviewing documents.
- Ability to manage basic to moderate awards.
- Ability to work collaboratively to resolve issues.
- Excellent and timely customer service to faculty members, administrators and staff.
- Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures.
- Ability to think independently and make qualified judgments.
- Knowledge of generally accepted accounting principles and familiarity with accounting systems.
- Ability to read and understand contract language relative to fiscal administration of sponsored projects.
- Ability to interpret and apply federal, state and University regulations with support from supervisor.
- Excellent analytical and problem-solving skills.

Minimum Qualifications:

Bachelor's Degree or equivalent professional experience.

Preferred Qualifications:

Two years of professional experience in higher education or research administration.

Salary and Benefits: Salary range is $50,065.60 to $53,000 annually and is commensurate with experience. Boise State University provides a best-in-class https://docs.google.com/document/d/1Yt-dextMkThD-AxYR_jyFNqjZ9_Hoyix95JzhwkHJIY/edit?usp=sharing, including (but not limited to):

- 12 https://www.boisestate.edu/hr/payroll-and-processing/payroll-and-holiday-calendars/ AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
- Between 12-24 https://www.boisestate.edu/hr/benefits/sick-and-annual-leave-accrual/ for full-time Professional and Classified staff depending on position type and years of service
- 10.76% University contribution to your https://www.boisestate.edu/hr/benefits/orp/ (Professional and Faculty employees)
- 11.96% University contribution to your https://www.boisestate.edu/hr/benefits/persi/ (Classified employees)
- Excellent medical, dental and other https://www.boisestate.edu/hr/benefits/medical-prescription-dental-and-vision/ coverages
- https://www.boisestate.edu/hr/benefits/tuition-fee-waiver-benefit/ benefits for employees, spouses and their dependents
- See our https://www.boisestate.edu/hr/benefits/ for more information!

Required Application Materials:

Cover Letter, Resume and Three References.

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/

Applications close: Sat, 21 Nov 2026 06:55:00 GMT

To apply, please visit: https://apptrkr.com/9958021

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