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Speaker & Event Coordinator

Inform Your Community
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Job Title: Speaker & Event Coordinator

Organization: Inform Your Community

Type: Part-Time / Flexible Hours

Compensation: $54 per event 


 

About Inform Your Community

At Inform Your Community, we bring people together through engaging, educational, and impactful community events. We are looking for an organized, proactive Speaker & Event Coordinator to help us manage our event pipeline, coordinate with inspiring speakers, and keep our event operations running smoothly.

Key Responsibilities

  • Speaker Outreach & Coordination: Identify, invite, and schedule speakers for upcoming community events; serve as their main point of contact throughout the process.
  • Email & Communication Management: Monitor and manage event-related email threads, ensuring timely responses, clear event details, and smooth coordination between speakers and internal teams.
  • Platform & Listing Management: Collect speaker headshots, bios, and presentation titles to build and update event listings on Eventbrite (and other event platforms as needed).
  • Pre-Event Preparation: Confirm final logistical details, run-of-show schedules, and tech checks with speakers prior to event dates.
  • Post-Event Follow-Up: Send thank-you notes, gather speaker feedback, archive event details, and maintain an updated contact database for future opportunities.

Qualifications & Skills

  • Strong Communication: Excellent written and verbal communication skills; comfortable emailing external partners, guest speakers, and team members professionally.
  • Detail-Oriented & Organized: Outstanding time-management skills with the ability to manage multiple event timelines and speaker bios simultaneously.
  • Tech-Savvy: Familiarity with Eventbrite (or quick learner with event management tools), email platforms, and basic office tools (Google Workspace, Microsoft Office, etc.).
  • Self-Motivated: Able to take initiative, follow up consistently without needing constant reminders, and work well independently.
  • Passion for Community: Alignment with Inform Your Community’s mission to educate and engage the public.
     

ADA/Physical Demands

This position requires the ability to work with Google Drive, HRIS, and other computer applications. The HR Director will need to be able to stay in a sedentary position for extended periods as it pertains to work, and be comfortable with using and communicating with internal/external constituents through GMail, Zoom, communicating verbally and non-verbally, or other messaging/video call applications. Reasonable accommodations may be provided.