Front desk/ Assistant Administrator

Assistant Administrator’s Role and Responsibilities:

 Administrators at Manhattan Schoolhouse are professionals who are deeply passionate about the importance of creating a safe, loving, organized school for children, parents, and teachers. Administrators understand the importance of working as a team to address the numerous and variable day-to-day logistics of managing the school. To make certain that administrators fulfill this mission, Manhattan Schoolhouse has created a culture of collaboration between the administrative staff and teachers so that a high quality of care for all of the members of the school community is implemented each and every day. Below are the main, daily responsibilities of the Administrator. 

The central role of a front desk/ administrative assistant is to assist the administrative team in managing the day-to-day organization of the school. Administrators must make sure that the site’s physical space is safe and organized, and that all classes are following their daily routines. Primary responsibility is to cover the front desk, answering the phone and door. The ideal candidate will be organized and have the ability to multi-task. 

Main Responsibilities (but not limited to): 

• Open or close the site accordingly 
• In collaboration with/and under the supervision of the education director and the human resources manager, create and announce scheduling for teaching staff: daily schedules, break schedules, prep schedules, after school coverage schedules
•  Revise schedules daily as necessary when responsible for managing coverage 
• Organize and manage the staff’s time cards; record paid time off weekly, ensuring that every staff member’s payroll hours are correct. 
• Organize and manage all employee and students’ records to maintain compliance with DOH and DOE 
• Guide new hires with gathering paperwork and completing online trainings
•  Organize and manage all administrative responsibilities assigned 
• Organize and maintain inventory for site to ensure all classroom and shared spaces are stocked with supplies and materials 
• In collaboration with and under the supervision of education director, announce school-wide schedule changes for staff and families 
• In collaboration with the education director, the creation and communication of specials’ schedules
•  In collaboration with the education director, make sure that all schedules are followed Continuous daily, weekly, parent communication – emails, telephone calls, meetings, announcements as directed by the education director 
• Collaborate on the creation and implementation of a Reggio Emilia inspired school environment under the direction of the education director
•  Collaborate on planning and hosting of school-wide events Supervision of staff – making sure that all DOH & MSH policies and procedures are appropriately followed 
• Collaborate with the education director to manage questions, concerns and communication of teachers and parents 
• Give tours to perspective new families when needed. 
• Make sure that all classrooms and site are in DOH and DOE compliance
•  Maintain organization of site, which includes the handling and organization of all daily mail and packages. 
• Communicate all facilities’ needs with directors accordingly
•  In collaboration with the education director, keep lead teachers informed about admissions’ changes and create transition schedules for new students under the direction of the education director
•  Oversee that proper daily handling and discarding of food is followed by all staff 
• Checking of daily sign-in/out sheets – making sure new ones are placed out daily and that all families have signed in and out accordingly.
•  Tracking children’s attendance and communication related to children’s absences. 
• Call for maintenance as needed 
• Cover the front desk and answer the phone and door.