Receptionist/Administrative Assistant

Reception & Front Office

• Welcome visitors, clients, and vendors in a friendly and professional manner.
• Answer incoming telephone calls, direct callers, and take accurate messages.
• Maintain a clean, organized, and welcoming reception area.
• Assist with scheduling appointments, coordinating meetings, and preparing conference rooms.

Administrative & Office Support

• Provide daily administrative assistance to management, accounting, project managers, and other team members.
• Prepare letters, emails, forms, reports, and other business documents.
• Perform data entry and maintain accurate electronic and physical filing systems.
• Scan, copy, print, organize, and distribute documents.
• Assist with special projects and general office tasks as needed.

Printing Room & Office Supplies

• Maintain a clean, organized, and fully stocked printing and supply room.
• Assist staff with printing, copying, scanning, and binding documents.
• Monitor office supplies, including paper, toner, envelopes, and stationery.
• Coordinate approved supply orders and equipment service requests.

Basic Accounting & Payment Support

• Assist the accounting department with basic invoice and expense data entry.
• Organize and file invoices, receipts, statements, and payment records.
• Match approved checks with corresponding documents and prepare payments for mailing.
• Maintain accurate and confidential financial records.
• Support routine accounting tasks under management supervision.

No advanced accounting experience is required. Training will be provided for assigned accounting-related tasks.

Mail & Office Coordination

• Receive, sort, and distribute incoming mail, deliveries, and packages.
• Prepare outgoing correspondence, packages, and approved checks for mailing.
• Communicate professionally with vendors, clients, and internal team members.
• Assist with other administrative duties to support efficient daily office operations.

Qualifications

Required

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Professional, friendly, and positive attitude.
• Strong organizational skills and attention to detail.
• Basic computer proficiency, including Microsoft Outlook, Word, and Excel.
• Ability to manage multiple tasks and prioritize responsibilities.
• Dependability, punctuality, and willingness to learn.
• Ability to handle confidential company information responsibly.

Preferred, but Not Required

• 1–2 years of experience in reception, customer service, or administrative support.
• Experience working in a professional office environment.
• Familiarity with QuickBooks or similar accounting software.
• Previous experience in the construction or related industry.

What We're Looking For

The ideal candidate is someone who:

• Takes initiative without needing constant supervision.
• Is organized, detail-oriented, and follows through on assigned tasks.
• Maintains a positive attitude and professional appearance.
• Enjoys helping others and working as part of a team.
• Adapts easily to changing priorities in a busy office.
• Is eager to learn new skills and take on additional responsibilities.

Why Join Blackstone Global?

At Blackstone Global, we value professionalism, teamwork, reliability, and a strong work ethic.

This position offers:

• A professional and collaborative office environment.
• Hands-on experience with office administration and business operations.
• Opportunities to develop administrative and accounting-support skills.
• Exposure to different aspects of the construction industry.
• Training and support to succeed in the position.
• Opportunities for professional growth and additional responsibilities.