Student Association Professional Staff Graduate Assistant

Department of Human Resources 

Student Hourly Job Description 

Business Title: 

Student Association Professional Staff Graduate Assistant  

Division: 

Student Affairs 

Department: 

Dean of Students Office: Student Association Professional Staff 

Reports To: 

Position: Assistant Director, SAPS 

Incumbent:  

Job Tier: 

​​SH002 - Intermediate​ 

Starting Pay Rate: 

$15.00 with the ability for raises 

Federal Work Study Required 

​​☐​ Yes 

​​☒​ No 

Please review the Student Hourly Pay Structure to determine Job Tier and ensure pay rate aligns with the appropriate Tier (https://uwm.edu/hr/policies/student-hourly-pay-structure/)  

Job Summary 

Reporting to the Asistant Director of Student Association Professional Staff (SAPS) the SAPS Graduate Student position is responsible for oversight of general office communications, assisting in program coordination for the Green Fund and the Student Appropriations Committee, records retention, managing student governance appointments, and serving as an advisor to the Student Government Secretary. This position supports both the SAPS office and the general Student Government (SG) body.  

Essential Functions of the Job 

Schedule, attend, and advise the Green Fund Committee meetings throughout the school year. 

Assist the SAPS Assistant Director in the facilitation and organization of the Student Appropriations Committee 

 Assist with daily administrative tasks including but not limited to making copies, scanning documents, posting marketing materials, delivering items to other offices, responding to emails or phone calls, or other miscellaneous tasks.  

Coordination of and management of SG shared governance appointments and vacancies 

Advise the SG Secretary by facilitating one-on-ones and keeping up to date with Robert’s Rules and other SG bylaws, principles, and procedures 

Coordinate with SG Executive team to ensure the appropriate information is transferred to the bi-weekly SG Senate agenda.  

Oversee the retention and organization of all physical and digital SAPS records including but not limited to, managing the SAPS Sharepoint, coordinating and share signed legislation to appropriate campus partners, providing records training alongside UWM archives to all SG members, and updating all public facing records using the SG website or other digital communication modes.  

Attend bi-weekly Senate meetings every other Thursdays from 5:30-7:30pm during the academic year. 

Supervision Required 

​​☐​ No, this position does not supervise others 

​​☐​ Yes, this position supervises others for less than 50% of the time 

​​☐​ Yes, this position supervises others for more than 50% of the time 

Qualifications (Required Knowledge, Skills, and Abilities) 

Demonstrated leadership skills involving communication 

Prior experience in advising, coaching, or teaching  

Familiarity with Robert’s Rules a plus, but not required 

Must be an enrolled UWM student and in good standing with the university  

Minimum of 12 hours required 

Physical Requirements 

Requires the ability to operate standard office equipment and keyboards 

May require extended periods of sedentary work 

May require set up and take down of tabling and marketing materials 

Working Conditions & Environmental Factors 

 Work is primarily performed in an office or in an indoor environment 

Hours/Scheduling 

Approximate hours per week: 12-15 hours a week with some weeks requiring up to 20 during busy times of the year  

Ability to work during breaks 

Part-Time, Temporary 

Location 

​​☒​ Onsite:  

​​☐​ Hybrid:  

​​☐​ Fully Remote 

Position of Trust 

​​☒​ NO - not a Position of Trust 

​​☐​ YES (POTY) - position has unsupervised access to Property or has Financial/Fiduciary responsibilities. Does not have access to Vulnerable Populations. (CBC Required) 

​​☐​ YES (POT4) - position has unsupervised access to Vulnerable Populations, that is, minors [that are not enrolled or accepted for enrollment at a UW institution] (CBC Required every 4 years) 

​​☐​ YES (POT2) - Individual resides on university property due to position requirements AND has unsupervised access to Vulnerable Populations, that is, minors [that are not enrolled or accepted for enrollment at a UW institution] (CBC Required every 2 years) 

Panther Edge Competencies – Learning Outcomes 

​​☐​ Critical Thinking 

​​☒​ Communication 

​​☒​ Collaboration 

​​☐​ Equity and Inclusion 

​​☒​ Professionalism 

​​☐​ Community Engagement 

​​☐​ Tech Savviness 

​​☒​ Leadership 

​​☐​ Self-Reflective Lifelong Learning 

Check at least two of the competencies above and describe how they are developed through this position (Please visit SET’s website for more information): 

 Communication: This role supports the creating of outgoing messaging regarding committee membership, communication with university administration, and in advising of the Student Government Secretary.  

 Collaboration: This role requires collaborate work with administration, faculty, staff and students, to ensure student government and the Green Fund Committee functions efficiently.  

Professionalism: This role requires professional communication through timely responses and polite and respectful email messaging with all campus partners.  

Leadership: Much of this role requires self-started programming and direct coaching of student government members. This roles acts as a model for critical thinking, communication, and inter-personal relationship building.  

Version Date 

09/25/2026