AZDPS Fleet Administrative Intern - Phoenix, AZ
The Fleet Administrative Intern will support the Fleet Management team by handling day-to-day office operations, record-keeping, and vendor coordination. This is an ideal role for a student looking to gain practical administrative and analytical experience within a fast-paced public safety environment. This is a one-year, paid internship based out of the Arizona Department of Public Safety (AZDPS) office in Phoenix, Arizona.
Key Responsibilities
- Record Management: Maintain digital and physical files for vehicle titles, registrations, insurance documents, and preventive maintenance logs.
- Invoice & Billing Support: Assist with processing vendor invoices, tracking repair orders, and reconciling fleet supply expenses.
- Communication & Coordination: Serve as a point of contact for internal staff and external vendors regarding vehicle repair status, service scheduling, and equipment deliveries.
- Data Entry & Reporting: Update fleet management software, track mileage and fuel usage metrics, and assist in compiling periodic operational reports.
- General Office Support: Prepare memos, organize department meetings, and assist with inventory tracking for office and administrative supplies.
Qualifications & Requirements Education: Current enrollment in an undergraduate or graduate degree program in Public Administration, Business Administration, Criminal Justice, Supply Chain Management, or a related field.
Skills:
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong spreadsheet capabilities.
Excellent organizational skills and attention to detail.
Professional written and verbal communication skills.
Requirements:
- Must be at least 18 years of age.
- We understand the demands of a student schedule and offer flexibility to create a working routine that balances both your academic needs and team operations. To qualify for a DPS internship, candidates must be currently enrolled in school and available to work between 10 and 19.9 hours per week.
- Because this internship is housed within a Department of Public Safety, applicants are held to a much higher standard than a typical corporate internship. Applicants must successfully pass a background check, fingerprinting, and drug screening.
Ready to apply? Submit your app online or send your resume to Lsabori@azdps.gov.