Part-Time Business Manager – Private Montessori School

Part-Time Business Manager – Private Montessori SchoolAbout the roleA small, private, faith-based Montessori school in the north Charlotte area is seeking a part-time Business Manager to oversee its finances and business operations. The school serves children from infancy through primary.The Business Manager keeps the school financially healthy so teachers can focus on children. This person manages tuition and billing, budgeting, payroll, compliance and vendor relationships. They work closely with the Head of School and report financial results to the Board of Directors.The ideal candidate is organized and discreet, comfortable with nonprofit finances, and supportive of a faith-based Montessori mission.Key responsibilitiesFinancial management and reporting• Maintain accurate financial records in QuickBooks, including journal entries, accruals and monthly reconciliations• Prepare monthly financial statements, cash flow reports and budget-to-actual reports for the Head of School and Board Treasurer• Present financial updates at board or finance committee meetings as requested• Develop the annual operating budget with the Head of School and Board, and track spending against it• Manage cash flow and flag shortfalls or risks early• Work with the school's CPA on year-end close, the annual Form 990 and any audit or reviewTuition, billing and enrollment support• Manage tuition billing, payment plans, prepay discounts and fees• Track receivables, follow up on late payments, and apply the school's collections policy with care and discretion• Process enrollment contracts, deposits and tuition changes• Administer any tuition assistance, scholarships or child care subsidy payments the school accepts• Provide enrollment and revenue projections to support budgetingAccounts payable and purchasing• Process vendor invoices and payments on time, with appropriate approvals• Purchase classroom and office supplies within budget• Maintain vendor contracts and compare pricing on recurring servicesPayroll and HR administration• Process payroll accurately and on time, including payroll tax filings and year-end W-2s and 1099s• Administer benefits, paid time off tracking and new hire paperwork• Maintain confidential personnel files, including the background check, credential and training records required by NC child care licensing• Support the Head of School in keeping personnel policies and the staff handbook currentCompliance, insurance and risk• Maintain general liability, property, workers' compensation and other required insurance• Keep unemployment insurance and state and federal filings current• Track business deadlines: license renewals, annual reports, nonprofit filings and contracts• Maintain sound internal controls, such as separating who approves, pays and reconcilesOperations and facilities• Coordinate facility repairs, maintenance and vendor service with the Head of School• Support fundraising and events with gift tracking, donor receipts and event budgets• Other duties as assigned by the Head of SchoolQualificationsRequired• 3+ years of bookkeeping, accounting or business office experience• Strong working knowledge of QuickBooks and Excel or Google Sheets• Experience with payroll, accounts payable and receivable, and account reconciliations• High integrity and discretion with confidential financial and family information• Clear, warm communication with families, staff and board members• Ability to pass a criminal background check as required for NC child care facilitiesPreferred• Associate's or bachelor's degree in accounting, finance or business• Nonprofit accounting experience, including Form 990 preparation support• Experience in a school, child care center or other tuition-based organization• Familiarity with tuition management or child care software (such as Brightwheel, Procare or FACTS)• Familiarity with NC child care licensing record-keeping• Appreciation for Montessori education and alignment with a faith-based missionPosition detailsDetail Reports to Head of School; provides financial reports to the Board TreasurerJob type Part-time, 30 hours per weekSchedule Monday–Friday, [hours], with some flexibility around payroll and billing deadlinesLocation On site, north Charlotte area (Mecklenburg County, NC)

How to apply: Apply through this posting with a resume and a brief cover letter. Qualified candidates will be contacted with more information about the school.