Manager, Operations Branch

DUTY STATEMENT Employee Name: Position Number: 580-224-4802-001 Classification: Manager II Tenure/Time Base: Permanent/Full-Time Working Title: Manager, Operations Branch Work Location: 3701 N. Freeway Blvd., Sacramento, CA 95834 Collective Bargaining Unit: M01 Position Eligible for Telework (Yes/No): Yes Center/Office/Division: Vital Records and Statistics Division Branch/Section/Unit: Operations Branch All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others. This position requires the incumbent to maintain consistent and regular attendance; communicate effectively (orally and in writing) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and adhere to departmental policies and procedures. All California Department of Public Health (CDPH) employees perform work that is of the utmost importance, where each employee is important in supporting and promoting an environment of equity, diversity, and inclusivity, essential to the delivery of the department’s mission. All employees are valued and should understand that their contributions and the contributions of their team members derive from different cultures, backgrounds, and life experiences, supporting innovations in public health services and programs for California. Competencies The competencies required for this position are found on the classification specification for the classification noted above. Classification specifications are located on the California Department of Human Resource’s Job Descriptions webpage. Job Summary This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by planning, organizing, coordinating, reviewing, and approving the work of the Operations Branch (OB) in the Vital Records and Statistics Division (VRSD), including all subordinate staff and managers. The Manager II personally manages projects that are highly sensitive and potentially controversial that may involve representatives of the Legislature, other State departments, and the Federal government. Primary responsibilities include program development, management, monitoring, and evaluation. Oversees the functions of personnel, budgets, contracts, and facilities for VRSD. Collaborates with VRSD managers in providing support and resources adequate to meet the day-today needs of VRSD operations. CDPH 2388 (Rev. 10/2024) Page 1 of 3 State of California – Health and Human Services Agency California Department of Public Health The incumbent works under the general direction of the Assistant Deputy Director (ADD), VRSD. Special Requirements Conflict of Interest (COI) Background Check and/or Fingerprinting Clearance Medical Clearance Travel: Bilingual: Pass a State written and/or verbal proficiency exam in License/Certification: Other: Essential Functions (including percentage of time) 30% Overall supervision, direction, training, and evaluation of OB staff through subordinate managers including Supervisor IIs and Supervisor Is. Utilizes knowledge of the principles, practices, and trends in public administration to manage personnel issues, business services, information management, contracting, space management, and support services for VRSD. Sets objectives, evaluates performance of staff, and ensures compliance with relevant CDPH and State administrative policies and procedures. Plans and assigns workload, establishes priorities, assesses progress, and makes adjustments, as necessary, to ensure timely completion of Branch workload. Responsible for hiring, transferring, promoting, assigning, and recommending disciplinary actions for Branch employees, as appropriate. Informs employees of their progress and performance through timely informal feedback and formal Performance Evaluations. 25% Identifies and analyzes administrative program policy, operational issues, and problems related to VRSD operations including personnel, budgeting, contracting, and facilities. Makes recommendations on a broad spectrum of administrative and program-related issues; reviews cost analyses of proposed legislation to advise management of the impact to the Division; evaluates alternatives and institutes corrective action or makes recommendations to the ADD. Directs essential support services for all Division programs including preparation of legislative concepts and budget documents; monitoring program expenditures and revenue; procurements; contracts and grants; personnel actions; provision of approximately 45 different vital record forms to 119 county offices in support of approximately 1,000,000 vital events registered each year; and facility maintenance and cost analysis of State and Federal legislation. Directs the preparation of policy papers, issues memoranda, and the development and analysis of regulations. 15% Directs the development and implementation of administrative policies and guidelines, proposes legislation and regulations, applies for Federal grants, and ensures that the Division meets Federal funding requirements to receive the grants. 15% Overall responsibility for VRSD budgeting and accounting and systems to ensure fiscal responsibility and the accurate and timely collection from local jurisdictions of funds owed to the State. Oversees all fiscal or program audits that may occur. 10% Represents the Branch in meetings within the Division and with other departmental managers. Prepares and presents management with operational progress reports. Represents the ADD in CDPH 2388 (Rev. 10/2024) Page 2 of 3 State of California – Health and Human Services Agency California Department of Public Health meetings involving the Division and serves on inter- and intra-departmental task forces as directed. Provides assistance to the ADD and may perform the duties of the ADD in their absence, as needed. Marginal Functions (including percentage of time) 5% Performs other work-related duties as required.