Cal-Bridge Program Financial & Events Student Assistant

Summary of Position Responsibilities

The student assistant will play a key role in supporting the program’s daily financial, administrative and event operations by accurately managing and completing recurring tasks. They will be responsible for tracking, reconciling and inputting financial data; coordinating travel arrangements and supporting program events. They will also maintain consistent communication with program scholars, faculty, staff, and leadership. This position is ideal for a highly organized and proactive individual who works well independently and thrives on tasks requiring attention to detail.

Key Responsibilities

• Experience with financial transactions such as preparing disbursement vouchers and travel reimbursements, and reconciling credit card charges
• Accurately enter financial data into Kuali Financial System (KFS) system for approval and processing
• Maintain and update internal financial tracking spreadsheets
• Assist with event planning for Cal-Bridge events and workshops, including but not limited to: registration tracking, catering and supply orders, venue reservations, and lodging accommodations
• Arrange travel reservations using the UCI travel system for students, staff and faculty
• Attend events, schedule permitting, to assist with event check-in, meal logistics and technology needs
• Assist with social media content creation, including editing photos and videos
• Ability to interact professionally with a diverse group of faculty, staff, scholars and visitors in person
• Excellent attention to detail
• Manage and complete administrative tasks 
• Work independently with minimal oversight while providing regular progress updates
• Provide support in other program related tasks as needed

Position Requirements

Financial Processing Tasks

• Prior experience working in Kuali Financial System (KFS)
• Assist with preparation and compilation of information for financial forms.  Solicit and compile scholar and financial information as related to specific forms or tasks.  Gather and save receipts for records and reimbursements.
• Monitor and forward general email accounts. Update Google Docs and Sheets.

Organization & Time Management:

• Strong attention to detail
• Ability to manage multiple ongoing tasks and deadlines simultaneously
• Proactive in anticipating needs and addressing them ahead of time
• Ability to work independently in a remote setting. 

Initiative & Independence:

• Self-motivated with the ability to work independently
• Comfortable making decisions within a defined scope
• Willing to ask questions and seek clarification when needed

Technical Comfort:

• Proficiency in standard office tools (e.g., Google Workspace or Microsoft Office)
• Ability to work in financial software systems

Summer availability required

https://career.uci.edu/faculty-staff/hiring-resources-conditions-of-employment/