Accounting Support Assistant

Winona County is accepting applications for this position until 4:00 p.m. October 28th, 2026.

This role provides accounting and fiscal support across payroll, inventory, grant accounting, billing and claims, financial reporting, and budget coordination. The position supports internal and external stakeholders by delivering accurate, timely financial information. The ideal candidate is detail-oriented, adaptable, self-motivated, and collaborative.

This position starts at $28.79/hour (DOQ) with advancement up to $38.14/hour.

Characteristics of Class:

Under direction of the Finance Director, an employee in this class is responsible for a departmental program or unit involving complex fiscal record keeping. Individuals in the Accounting Support Assistant classification have specialized knowledge of accounting operations gained through formal post high-school training or considerable on-the-job instruction and training. Work is carried out in an office setting.

Examples of Duties:

Any one position may not include all the duties listed, nor do the examples listed in their relative order of importance include all the duties which may be found in positions in this class.

• Codes, verifies, and enters accounting transactions to the general ledger.
• Monitors expenditures, contracts, and grants according to state, federal, and county regulations, guidelines, and policies.
• Corrects or reconciles audit discrepancies.
• Administers the Highway Department financial operations by preparing the financial statements, preparing and monitoring budget data, financial status of construction projects and various cost analysis. Prepares annual report according to State Aid rules and regulations.
• Manages SSIS system configurations and healthcare claim setups, processing payments and reconciling financial discrepancies (including balancing SSIS to IFS), submitting state reports and claims, and training or mentoring staff on fiscal SSIS data entry.
• Manages client eligibility for income maintenance programs, processes vendor and client payments, manually claims state reimbursements via MAXIS/MMIS, resolves denied claims, and sets up MA vendors in the accounting system to ensure full county reimbursement. 
• Processes payroll and ensures accuracy of all related documentation. Prepares, balances, and submits required payroll forms. Reconciles monthly employee withholding amounts and verifies that all remittances are completed accurately and on time. Reviews and reconciles various journals and ledgers on a monthly basis. Makes adjustments to journal entries as needed.
• Assists department head with preparation of budget and completion of audit.
• Completes reports that may be required for federal and state reimbursement. Prepares and distributes other year end reports as necessary.
• Gathers, compiles, and provides information to the public, employees, supervisors, and department heads concerning information tracked and maintained in the financial records.
• Collects and compiles information on the location, income, and assets of individuals with outstanding financial obligations.
• Contacts clients, vendors, insurance providers with billing, claiming and account discrepancies. Investigates errors or problems in the processing of fiscal transactions and recommends changes in policy and procedures to improve effectiveness and consistency.
• Completes annually fixed asset audit and keeps this database up to date with fixed asset items purchased.
• Assists with the annual financial statements by preparing schedules and worksheets as directed.
• Any other duties as assigned.

Required Knowledge, Skills, and Abilities:

Any combination of training and experience providing the following knowledge, skills, and abilities.

For Pre-Employment:

• Accounting degree or any combination equivalent to graduation from high school and five years of experience, training, or education in accounting.

For Full Performance:

• Knowledge of accounting practices and procedures.
• Knowledge of business arithmetic and fund accounting.
• Knowledge of the principles of budgeting and accounting.
• Knowledge of data processing operations and data entry procedures.
• Knowledge of MAXIS, MMIS, MN-ITS, Movius View, SSIS, and relevant laws, guidelines and procedures. 
• Knowledge of specific department rules and regulations pertaining to that department’s area, for fiscal record keeping (e.g., medical billing, State Aid accounting, etc.)
• Knowledge and experience in computerized accounting systems, especially electronic spreadsheets, and relational databases.
• Knowledge of laws and regulations governing fiscal record keeping.
• Ability to analyze workflow problems and to design and implement procedures to increase effectiveness and efficiency of employees.
• Ability to accept responsibility and to work by predetermined deadlines.
• Ability to prepare and interpret complex fiscal reports, legal documents, and records while recognizing problems and recommend solutions.
• Ability to perform detailed work rapidly and accurately to meet predetermined deadlines.
• Strong organizational skills.
• Ability to write and speak effectively to maintain satisfactory working relationships with professional staff and with the public.
• Knowledge of computers and computer-based programs such as Microsoft (Word, Outlook, and Excel).

For the complete job classification, including ADA requirements, or to request a copy of the benefit statement for this position, please email WinonaCountyHR@winonacounty.gov.