Temporary Program Assistant

Job Classification: Flexible, part-time hours 20 hrs weekly, Hourly, Non-Exempt Employee  

Employment status:  Temporary, at will, This position is expected to start immediately with an end date of June 1, 2027. It may be extended or renewed based on organizational needs and funding availability, renewal not guaranteed.

Working Hours/Dates: Monday, Wednesday & Friday from 9 AM - 3 PM, with occasional afternoon, evening and weekend work. 

Compensation: $20 per hour

Start Date: Immediate Ending Date: June 1, 2027

Job Location: Onsite/With Love’s Facility 

Reports to: Director of Programs 

ABOUT - WITH LOVE OREGON 

With Love is a 501c3 nonprofit organization whose mission is to help foster families change the lives of children ages 0-6 by providing resources that nurture dignity, hope, and community. Our mission is possible thanks to a small staff and a large volunteer base.  

At With Love, we recognize and value the racial, socio-economic, cultural, and developmental differences that shape both how children see themselves and how others receive them. We are invested in expanding our cross-cultural knowledge and skills to help build a more inclusive and equitable world. With Love is committed to supporting the unique needs of the diverse communities we serve through the goods we provide and the culturally responsive events we offer. We will continue listening and learning with love. 

We care deeply about making With Love a place where everyone feels seen, valued, and empowered to bring their leadership skills forward to serve children and families with excellence. 

POSITION SUMMARY: 

The Temporary Program Assistant plays a vital role in maintaining a safe, organized, and efficient environment for staff and volunteers at With Love. As a donation-based program, we operate out of a 6,500-square-foot facility, where incoming and outgoing goods are carefully managed to support resource families with essential items. 

As we continue to support an increasing number of resource families each year, this position provides essential assistance to the Program Team, supporting the day-to-day needs of the program for efficient workflow. This temporary role is an excellent opportunity to join a mission-driven team dedicated to making a difference. Ideal candidates are task-oriented, thrive with clear daily and weekly objectives, and bring a self-motivated, can-do attitude to their work.

This role involves hands-on, physical work that varies by season, events, and organizational needs, helping to process donations and purchases that support the program.

Greeting volunteers and community members with enthusiasm and excellent customer service is essential in this position. Working alongside dedicated volunteers and staff, this individual will support resource families in picking up their requested items and receiving in-kind donations from our generous community and partners. 

During a set time period of staff leave coverage, this role expands to include volunteer coordination, taking on communications, scheduling, and event support. These planned, temporary periods are balanced with core warehouse and inventory responsibilities, which are scaled to essential tasks so the workload stays manageable, and you’ll have support from the team and existing volunteer systems.
 

KEY RESPONSIBILITIES:   This job description outlines the primary responsibilities of the role; however, it is not an exhaustive list. The ideal candidate will bring a flexible and collaborative approach, ready to support the evolving facility and inventory needs of the program team as they arise.

Facility & Material Donations Support 

• Support maintaining a clean, organized facility through routine upkeep, including trash and recycling, sweeping, and vacuuming.
• Assist volunteers by lifting, carrying, and retrieving products throughout the facility to support their work.
• Help organize, maintain, and restock warehouse and storage spaces, and assist with constituents and inventory processing during donation hours.
• Be a welcoming, supportive team member, greeting and engaging with volunteers and families, providing excellent customer service, and contributing to an encouraging, positive, hopeful workplace. 

Inventory Support 

• Help keep accurate records of designated categories of incoming donations 
• Process inventory and donations by unpacking, organizing, labeling, and arranging items for easy access and distribution.
• Inspect and prepare donated gear for distribution, ensuring all items meet quality and safety standards.
• Assist with preparing, organizing, and storing event supplies, logistics, setup, and teardown for With Love’s events, providing hands-on support leading up to and during the event.
• Maintain confidentiality regarding the families served by With Love.

Volunteer Coordination (During periods of staff leave coverage)

• Serve as volunteer contact and support when in facility 
• Lead volunteer groups as needed, including prepping for group, clean up and reset after.
• Check in volunteers when incoming to the facility and support them in their role
• Assist in planning and day-of coordination for volunteer & With Love events
• Respond to volunteer emails and communicate via email and Bloomerang
• Support necessary recruitment, onboarding, and scheduling of volunteers for shifts and events
• Support inventory and management of volunteer supplies

QUALIFICATIONS & SKILLS

• Minimum of 1 year of customer service experience or related field
• Ability to learn Inflow, Bloomerang CRM, or other platforms
• Organizational skills
• Proficient in Google Suite
• Must pass a criminal background check
• Reliable transportation and consistent attendance
• Experience in event planning is a plus
• Comfortable using basic tools: box cutters, hand trucks, etc. 

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS 

• Work is performed in the 6,500-square-foot facility and small, shared office spaces, as well as community and event locations around the Portland Metro Area
• Work is performed both indoors and, on occasion, outdoors, rain or shine, on-site and off-site.
• This position is based in a dynamic, fast-paced nonprofit warehouse-type space and office environment.
• Ability to sustain extended periods of standing and walking, using ladders, etc.
• Ability to lift and carry objects of 50 lbs regularly
• Able & comfortable with repetitive tasks: standing, bending, kneeling, crouching, pushing, and other moderate to strenuous activities.
• Dress in Portland business casual attire paired with comfortable shoes suitable for navigating concrete flooring and meeting the role's physical demands as stated in the Employee Handbook.

BENEFITS

• 1 hour of sick time for every 30 hours worked. 
• Paid holidays paid proportional to regular scheduled hours.
• 5 days front-loaded PTO