Data Operations Specialist (Remote)

Position Summary

The Data Operations Specialist supports data management, reporting, and operational activities across project teams to ensure contract requirements and deliverables are met. This role is ideal for an entry-level professional looking to build a career in data operations, analytics, research support, or business operations. The successful candidate will assist with data collection, data quality reviews, reporting, documentation, and process improvement initiatives while working in a collaborative team environment.

Training will be provided, making this an excellent opportunity for candidates eager to develop their technical and professional skills in a data-focused role.

Essential Job Functions

• Maintain and track data supporting grant administration, program operations, reporting, and compliance activities.
• Organize, update, and maintain records, datasets, dashboards, and reports.
• Integrate information from multiple sources to support project and operational needs.
• Review data for accuracy, completeness, and consistency.
• Identify and report data discrepancies or quality issues.
• Clean, prepare, and validate quantitative and qualitative data for reporting and analysis.
• Support data collection efforts, including survey administration and monitoring activities.
• Assist with documentation, record keeping, and quality assurance processes.
• Support process improvement and data management initiatives.
• Monitor assigned tasks and deliverables to help ensure project and contract compliance.
• Collaborate with team members to support operational and reporting objectives.

Requirements Background

Interest in data operations, data management, reporting, business operations, research support, grant administration, or related fields. Relevant experience may come from internships, academic projects, volunteer work, certifications, military service, administrative support, customer service, or professional roles. Candidates from diverse educational and professional backgrounds are encouraged to apply. A willingness to learn, strong attention to detail, and a positive team-oriented attitude are highly valued.

Skills & Knowledge

• Comfortable working with Microsoft Excel, Google Sheets, or similar tools.
• Basic understanding of data organization, accuracy, and quality control principles.
• Strong organizational and time management skills.
• Effective written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to learn new systems, technologies, and processes quickly.
• Ability to work independently while collaborating effectively with a remote team.
• Exposure to SQL, reporting tools, project management platforms, or data management practices is helpful but not required.

Technical Proficiency

Experience with any of the following tools is a plus, but not required:

• Microsoft Excel
• Outlook
• PowerPoint
• Power BI
• Smartsheet
• SharePoint
• Jira
• Confluence
• GitHub
• Monday.com
• SQL
• Qualtrics
• Alchemer

Training will be provided for role-specific tools, processes, and systems.

Preferred Qualifications

• Experience working with data, reporting, spreadsheets, administrative support, or business operations.
• Familiarity with data quality, documentation, or record management practices.
• Interest in analytics, data management, process improvement, or operational support.
• Experience using collaborative tools and software platforms in school, volunteer, or professional settings.

Work Location

Remote (United States)

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

We encourage candidates of all backgrounds and experience levels to apply. If you are interested in building a career in data operations and are eager to learn, we would love to hear from you. Training and support will be provided to help you succeed in the role.