Legal Secretary, Litigation

JOB SUMMARY
Kutak Rock is seeking a full-time Legal Secretary to join the Litigation Department in its Minneapolis office. The Legal Secretary will work with partners, associates, staff and clients in Minneapolis and throughout the country in a very busy litigation practice. The ideal candidate will have experience working on federal and state court litigation, and arbitration.

This position is a full-time (Monday-Friday, 37.5 hours), hybrid position with a rotating 3:2 in-office schedule
 

RESPONSIBILITIES 

• Draft, prepare, proofread and process pleadings, discovery, briefs, and correspondence
• Assist with trial preparation
• Docket case deadlines and daily mail
• Electronically file and handle service of pleadings according to the local rules in state and federal court
• File maintenance and organization
• Answer telephones
• Use Microsoft Office applications
• Handle client matters (when appropriate) through telephone and e-mail
• Use Intapp Time (software package) for time and expenses
• Keep record of attorney’s time and expenses and submit to Accounting Department in a timely fashion; recap expense memoranda and other miscellaneous accounting projects as assigned
• Maintain work calendars by scheduling appointments, conference calls and other meetings
• Prepare travel, hotel and car arrangements 
• General office duties, such as preparing copies, printing e-mails and documents
• Organize and maintain extensive sets of files, both paper and electronic
• Use FileTrail (software package) and organize/maintain sets of files
• Communicate timely and effectively with attorneys and staff via multiple methods (in-person, phone, email, instant message, etc.)
• Backup staff support in litigation and other departments
• Other duties as assigned
  
   

QUALIFICATIONS: Skills and Abilities

• Advanced knowledge of Microsoft Word and working knowledge of Power Point and Excel
• Experience in electronic filing (E-Filing) in both state and federal courts
• Excellent writing, proofreading, grammar and spelling skills
• Strong organizational skills
• History with quality control and fastidious attention to detail
• Ability to work well under the pressures of deadlines and prioritize assignments
• Ability to work independently and collaboratively 
• Ability to take ownership of tasks and problem-solving even in the absence of specific direction
   

QUALIFICATIONS: Education and Experience

• 4+ years of experience as a litigation secretary in a law firm, in-house litigation department or other litigation environment
• Experience managing multiple litigation files simultaneously
• Experience assisting with the preparation for depositions, hearings, and trial
   

Position Information

Status: Non-Exempt 

Salary Range: $55,000-$85,000 per year, salary offers are commensurate with education, experience, and office location. 

Work Arrangement: Hybrid 3:2 hybrid status begins after a period of training and once approved

Benefits 
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Generous Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About the Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.