Inmate Records Specialist
The Pinellas County Sheriff's Office is seeking an Inmate Records Specialist to join our Support Services team. In this critical role, you will maintain accurate inmate records from booking through release by entering and updating demographic, booking, court, and case information in the Jail Management System. Responsibilities include processing court orders and dockets, conducting warrant and criminal history checks, processing bonds and inmate releases, maintaining accurate records, and ensuring all inmate information complies with applicable laws, court directives, and agency procedures. You will also interact regularly with courts, law enforcement agencies, attorneys, bond agents, inmates, and members of the public while safeguarding sensitive criminal justice information and maintaining the integrity of inmate records.
The ideal candidate has experience in corrections, criminal justice, records management, legal support, or a related field and possesses strong organizational skills, exceptional attention to detail, and sound judgment. They can accurately interpret legal documents, court orders, warrants, and criminal histories, prioritize multiple responsibilities in a fast-paced environment, maintain strict confidentiality, and communicate professionally with diverse audiences. Experience working with computerized records systems and the criminal justice process is highly desirable.
This position offers the opportunity to play a vital role in supporting correctional operations and the judicial process by ensuring the accurate management of inmate records, timely processing of court actions, and lawful release of inmates. If you are organized, dependable, and committed to accuracy, integrity, and public service, we encourage you to apply. The Pinellas County Sheriff's Office offers opportunities for professional growth, career development, and a comprehensive benefits package.
This position is scheduled for 12-hour shifts. The shifts are 6:00am-6:00pm or 6:00pm-6:00am, alternating a 3-day and 4-day workweek, which includes working every other weekend. This position is subject to a biannual seniority-based bidding process. You must be able to accommodate all shifts.
The starting pay for this position is $24.08/hour.
The background investigation process may take up to 6 weeks depending upon the complexity of the applicant's background and position for which they've applied.
Under the general direction of an Inmate Records Shift Supervisor, this position is responsible for accurately entering demographics, booking and case information into the Jail Management System for individuals taken into custody, and performing such related activities as accepting bonds, accessing and running NCIC/FCIC responses for warrant checks, processing releases, evaluating criminal histories and disbursing money to inmates leaving the facility. This position is also responsible for transcribing and processing each day’s court orders and dockets and handles a large volume of interaction with the Clerk of the Court, the public, media, bond agents, and local and federal agencies. Further, this position performs technical and administrative work to document inmate population and trends through creation of reports and graphs and acts as liaison with other components and agencies to coordinate movement of inmates. Work is reviewed through observation and results obtained.
Shift work required.
SUPERVISES OTHERS: No
QUALIFICATIONS:
- Graduation from an accredited college or university with an Associate’s Degree
- Or four (4) years’ experience in a related field
- Or equivalent combination of education and experience
- Data entry score of 80% accuracy
- Must possess a valid Florida drivers' license
- Consideration for this position requires a credit check
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of the criminal justice system, agency General Orders and Standard Operating Procedures, and ability to apply such knowledge in the performance of job responsibilities
- Ability to communicate effectively, both orally and in writing
- Skill in problem solving and decision making
- Ability to enter and/or retrieve information from computer systems and use a variety of office and computer equipment and related software to complete job requirements
- Ability to look beyond surface issues to identify and analyze problems and develop effective responses and solutions
- General comprehension skills to understand plans and concepts and translate such plans into actions, verbally and in writing, as well as interpreting and communicating inmate information, court orders/dockets
- Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks, and special assignments
- Strong Interpersonal communication skills
- Time management skills
- Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace
TO APPLY FOR THIS POSITION, VISIT OUR WEBSITE: Inmate Records Specialist | Job Details tab | Career Pages
Any questions can be directed to Human Resources at 727-582-6208 or employment@pcsonet.com
Applicants must be tobacco/nicotine free-during length of employment.
The Pinellas County Sheriff’s Office strives to provide our employees with the best benefits possible. Some of the benefits are Annual Leave (120 hours), Health Insurance, Wellness Incentives, and Education Assistance Program.
The Pinellas County Sheriff’s Office is an EEO/ADA employer and is committed to being a drug free workplace.