Early Childhood Administrative Assistant

General Responsibilities

• Oversee and manage communications, clerical and administrative duties as assigned by Director/Principal
• Responsible for the UPK/Early Childhood correspondence, telephone and email inquiries
• Prepare correspondence (electronic/paper) and maintain current records
• Maintain and update all UPK/EC files
• Preparation of materials for distribution
• Assist in helping other office school personnel 
• Works with principal/s and teachers at assigned school/s

Primary Duties/ Special Responsibilities:

 Duties may include, but are not limited to, the following:

• Manage the enrollment process for 3KFA and PKFA in consultation with the Operations Admin in the ADNY Office of Early Childhood and the Director (i.e. scheduling tours, completing applications, following up with application process, entering student data into school specific NYC Vendor Portal and FACTS account, etc.)
• Collect, review and document all paperwork for enrollment/attendance of PKFA.3KFA students.   (medical, immunization, doctor’s notes, etc.)
• Maintain all PKFA/3KFA student files – both paper and electronic
• Enter and regularly update student information in V-Portal/PreKids, IRIS,,etc. 
• Enter daily attendance in Vportal AND FACTs.
• Make daily calls to PKFA/3KFA families regarding absences
• Review correspondence from the ADNY Office of Early Childhood and identifying/tracking admin tasks that need to be completed at the school level.
• Monitor ADNY and DOE communication for teachers to distribute for families.
• Maintain all PKFA/3KFA student files 
• Help to cover the 3K/PK classrooms, lunches, absence of an aide, teacher assistant.
• Coordinate and print materials as requested
• Assist with translation as needed (both telephone and written correspondence)
• Other tasks as requested by Director and/or Principal