Remote Administrative Assistant

Mary's Giving Fund is looking for a remote administrative assistant to help with the routine upkeep of office tasks and additional special projects when needed. The remote administrative assistant will be an independent contractor in charge of managing their own hours and work methods while maintaining professionalism and adhering to outlines provided by Mary's Giving Fund. Mary's Giving Fund is looking for candidates with strong writing and communication skills, moderate to strong familiarity with file hosting platforms such as Dropbox and Google Drive, and the ability to communicate with volunteers in a positive and professional manner. 

Mary's Giving Fund provides grants to children's charities across the United States and is almost entirely run by volunteers. It is encouraged that applicants have a strong desire to serve children and are comfortable working with individuals from a wide range of ages and backgrounds. This position provides extensive opportunities for professional skill-building, creativity, and relational growth for those interested in working within the non-profit world, particularly for those interested working with children's non-profits. 

The remote administrative assistant will be responsible in part or in whole for the following duties:

• Processing new program proposals, renewal program proposals, and post-program evaluations.
• Pre-screening programs according to a set of criteria provided by Mary's Giving Fund.
• Creating program summaries to aid the program approval committee and board of directors with the review of programs. 
• Communicating with charities about upcoming proposal cycle deadlines, evaluation deadlines, and any other requests that relate to program proposals or functions.
• Notifying charities of decisions made regarding new program and renewal program proposals.
• Maintaining the online database that houses all information relating to program applications and the charities that partner with Mary's Giving Fund.
• Processing the intake of new advisory board members.
• Maintaining office documents such as letterhead paper and form documents to ensure they reflect the most current advisory board members. 
• Writing summaries of approved programs and updating summaries of renewal programs to be posted on the Mary's Giving Fund website.
• Updating the Mary's Giving Fund website as necessary.
• Contributing to social media as necessary. 
• Other special projects to be determined by Mary's Giving Fund leadership so long as they are agreed upon by both parties.