Human Resources Administrative Assistant

BLOCK INSTITUTE 

JOB DESCRIPTION |  HUMAN RESOURCES ADMINISTRATIVE ASSISTANT 

Department: 

Human Resources 

Reports To: 

Director of Human Resources 

Location: 

Brooklyn, New York 

Employment Status: 

Full-Time, Non-Exempt 

Pay Range: 

$21–$25 per hour 

POSITION SUMMARY 

The Human Resources Administrative Coordinator provides direct administrative and operational support to the Director of Human Resources at Block Institute. The role helps maintain organized HR processes, responsive employee services, accurate records, confidential communications, and timely completion of departmental priorities. The Coordinator works collaboratively across HR and other departments to support Block’s services to individuals with intellectual and developmental disabilities. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Provide direct administrative support to the HR Director, including calendar management, scheduling, correspondence, meeting preparation, and follow-up on assignments. 

Monitor the HR Support inbox; log and route employee inquiries, track open requests, and follow up to support timely, professional responses. 

Maintain confidential personnel files, employment documentation, HR records, spreadsheets, and department trackers in accordance with approved procedures. 

Prepare employment verification letters, HR notices, employee correspondence, agendas, meeting notes, and routine reports for review as appropriate. 

Support employee relations administration by coordinating meetings, organizing documents, and tracking action items; promptly escalate sensitive matters to the HR Director. 

Assist with approved data entry, document management, and employee record updates in Paycom, UKG, and other HR systems as applicable. 

Coordinate logistics for employee engagement activities, recognition programs, wellness events, departmental meetings, and HR-sponsored initiatives. 

Work with Recruitment, Benefits, Onboarding, Finance, and program departments to facilitate communication, accurate records, and administrative follow-through. 

Assist with HR projects, policy and form updates, internal audits, office coverage, and other duties assigned by the HR Director. 

REQUIRED QUALIFICATIONS 

High school diploma or equivalent required; associate degree in Human Resources, Business Administration, or a related field preferred. Two years of administrative or office support experience required; HR experience preferred. Proficiency in Microsoft Word, Excel, Outlook, and Teams; familiarity with Paycom, UKG, or comparable systems preferred. Strong organization, communication, accuracy, customer service, discretion, and ability to manage competing deadlines. Nonprofit, healthcare, social services, or OPWDD-related experience is a plus. 

REPORTING STRUCTURE AND POSITION EXPECTATIONS 

This role reports directly to the Director of Human Resources and must handle employee information professionally and confidentially. The Coordinator does not independently make employee relations determinations, approve disciplinary actions or policy exceptions, or make final employment decisions; these matters must be referred to the HR Director. 

Block Institute is an Equal Opportunity Employer committed to an inclusive and respectful workplace.