Firm Administrative Assistant
The McIntosh Law Firm, P.C. is seeking a highly organized, detail-oriented Administrative Assistant to support Firm Management. This is a full-time position that serves as a key point of contact for Firm employees, clients, and vendors.
Primary Responsibilities
- Perform daily accounting and bookkeeping functions with a high degree of accuracy.
- Maintain financial and administrative records and assist Firm Management with routine reporting.
- Coordinate new employee onboarding and assist with various human resources activities.
- Communicate professionally with employees, clients, vendors, and other callers.
- Assist with special projects that support Firm operations and practice areas.
- Provide backup support for incoming phone calls and client intake processes.
- Support the Firm with general administrative and operational duties as needed.
- Take on additional responsibilities and growth opportunities based on demonstrated skills, performance, and initiative.
Required Skills & Qualifications
Education Associate or Bachelor's degree preferred.
Experience 1-2 years of experience in an administrative, office support, or related role preferred.
Communication Skills
- Strong verbal and written communication skills.
- Comfortable, courteous, and professional when handling telephone calls and written correspondence.
- Ability to communicate clearly and effectively with staff, clients, and vendors.
Organizational Skills
- Exceptional attention to detail in accounting, data entry, and other administrative tasks.
- Strong organizational and time-management skills.
- Ability to prioritize and complete competing demands.
- Ability to maintain a calendar of activities.
- Create and maintain an efficient filing system for physical and data files.