Overseas administrative positions

Job responsibilities：

1. Responsible for the maintenance of the overseas office site, fixed asset inventory, office supplies procurement and inventory management, and the establishment of local administrative operation standard processes;
2. Responsible for connecting with various local administrative suppliers, completing service acceptance and cost settlement, and continuously optimizing administrative service experience and cost control;
3. Coordinate the safety management of overseas office areas, formulate basic safety plans, and ensure the safety of personnel and assets in office scenarios;
4. Coordinate the cross-border travel affairs of employees at home and abroad, covering visa processing, international air tickets and hotel reservations, itinerary compliance verification, and travel reimbursement connection;
5. Provide local life support for Chinese expatriate employees, including accommodation arrangements, local life guidance, and basic public service connections, to help employees quickly adapt to overseas life;
6. Assist local employees and foreign employees in completing work permits, visa extensions, and other foreign-related procedures, and ensure the compliance and storage of relevant files;
7. Organize internal meetings, team-building activities, and cross-regional linkage activities for overseas teams, coordinate various resources to ensure the smooth implementation of activities, and strengthen team cohesion;
8. Quickly respond to various sudden administrative events overseas, work with the group and local resources to formulate solutions, and reduce the impact of delays on business.
9. Regularly synchronize overseas administrative operation data and information on changes in local policies with the group, providing reference for the group to optimize overseas management strategies.

Job requirements：

1. Bachelor's degree or above, majoring in administrative management, human resources management, English, etc.;
2. More than 5 years of experience in HRBP positions, with overseas work experience or more than 3 years of work experience in foreign-funded enterprises is preferred;
3. Good English communication skills, can handle English business documents, emails and daily communication;
4. Familiar with local basic labor laws and tax policies, can assist in handling visas, work permits, and other relevant procedures for Chinese expatriates and local employees;
5. Quickly adapt to the working and living environment abroad, and accept long-term overseas assignments or frequent overseas business trips.

Benefits of the job:

1.Competitive salary and locally compliant benefits.
2.Exposure to international administrative operations and global office management.
3.Mentorship from experienced administrative managers and cross-functional teams.
4.Hands-on experience with office administration, travel coordination, and vendor management.
5.Development of cross-cultural communication and organizational skills in a diverse workplace.

Learning objectives:

1.Understand international administrative operations and office management in a multinational environment.
2.Gain exposure to scheduling, travel coordination, event support, and vendor management.
3.earn administrative tools, document management, and internal workflows.
4.Develop cross-cultural communication and business writing skills.
5.Build organizational, time management, and problem-solving skills.

How to apply:

Complete online application via Handshake.