Front Office Assistant

Front Office AssistantWe are seeking a dynamic and bilingual (English/Spanish) Front Office Administrative Assistant to join our team on a part-time basis. This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys engaging with clients and visitors, and possesses excellent organizational and communication skills. As the first point of contact, you will manage front desk operations, handle multi-line phone systems, and support daily office functions with enthusiasm and professionalism. Your proactive approach will ensure smooth office management while providing outstanding customer service to our clients and team members alike. This position offers an exciting opportunity to develop your administrative expertise in a supportive, growth-oriented environment.

ResponsibilitiesGreet visitors, clients, and vendors warmly, ensuring a positive first impression for everyone entering the officeManage the calls system efficiently, directing calls accurately and courteously while taking detailed messages when necessaryMaintain an organized front desk area, including filing, data entry, and handling confidential information with discretionSupport office management tasks such as calendar scheduling, appointment setting, and calendar management for staff membersAssist with bookkeeping activities using software to track new cleints or existing clients' recordsProvide exceptional customer service by responding promptly to inquiries via phone or email and supporting client communication effortsPerform clerical duties, including proofreading documents, managing office supplies inventory, and supporting general administrative functions

SkillsBilingual fluency in English and Spanish is essential for effective communication with diverse clients and team membersProven experience in office management, administrative support, or clerical roles with strong organizational skillsProficiency in Microsoft Office Suite (Word, Excel, Outlook), along with computer literacy and data entry skillsExcellent phone etiquette, communication skills, and ability to handle the call system confidentlyStrong time management skills with the ability to prioritize tasks efficiently in a busy environmentExperience handling confidential information discreetly while maintaining professionalism at all timesAbility to proofread documents accurately and perform basic filing tasks with attention to detailPersonal assistant experience or previous front desk roles are advantageous for success in this positionJoin us as a part-time Hybrid Bilingual Front Office Administrative Assistant to bring energy, organization, and excellent service to our vibrant team!