OLLI Student Assistant (Division of Continuing Education)

Organization

As the continuing education arm of UC Irvine, DCE is dedicated to providing a transforming learning experience for our students. We maintain over 30,000 enrollments each year and offer hundreds of exciting courses and programs to local, regional and global constituencies. Our flagship programs are our professional certificates which are offered in a variety of formats—in person, accelerated, and online—for the convenience of our students. Most of our students are working adults with college degrees, seeking career advancement or personal enrichment.

Position Summary:

This position supports UCI Division of Continuing Education’s Osher Lifelong Learning Institute (OLLI) and reports directly to the Program Manager. The OLLI team is responsible for all program operations and assisting prospective and current learners throughout their time as an OLLI member. The team also uses data collected to measure, analyze, and improve recruitment and retention strategies that support the program. 

The student staff member will support the OLLI team in daily administration of the program, specifically related to tasks supporting grant funded activities to be scheduled in the Fall 2026 and Winter 2027 quarters. The position provides hands on experience in project and data management, community outreach and engagement, design of digital marketing materials, office administration, event and classroom support, and volunteer coordination.

The student worker is instrumental in helping the department reach its goals. In addition, DCE is committed to helping our student workers reach their career goals, pursue and be self -advocates for opportunities, and achieve Career Readiness competencies.

Applicants should be able to provide a work study award document if selected. 

Note: This is an on-site position. OLLI is located off-campus at 15207 Barranca Parkway, Irvine (approx. 8 miles from campus) and requires applicant to have reliable transportation.

The Student Assistant position will strengthen the following Career Readiness competencies: Communication, Teamwork, Professionalism, Problem Solving, and Technology.

Job Duties:

• Help craft member newsletters, promotional emails, and visual graphics for marketing.  
• Assist with data entry and collection, administrative record-keeping, special initiatives, and ad-hoc projects.
• Assist with day-to-day operations and administrative tasks.
• Provide technical and administrative assistance for volunteer meetings & events.
• Conduct online research to gather information on organizations, resources, and outreach opportunities for program affiliations.

Qualifications:

• Tech-forward and organized, with strong written and verbal communication skill.
• Ability to work collaboratively, professionally, and reliably with a diverse group of staff, adult learners, and volunteers.
• Strong attention to detail, excellent organizational skills, punctuality, dependability.
• Proficiency in Word, Excel, PowerPoint, Outlook, Canva, Constant Contact, Zoom, Google Drive, & Facebook
• Customer Service skills (positive attitude, friendly, courteous, helpful)
• Enhanced attention-to-detail and multitasking skills in a fast-paced office setting
• Willingness to commute off campus to the OLLI office (8 miles from campus). 
• Looking for a candidate who can commit to working 10 hours a week during the Fall and Winter quarters. Flexible hours can be arranged around class schedules.
• Applicants must be able to provide a Work Study award document if selected.

Please be sure to review the https://career.uci.edu/faculty-staff/hiring-resources-conditions-of-employment/