Executive Administrative Assistant

Executive Administrative Assistant

Salary: $35,000 - $45,000

10–11-month position

Position Summary

We are seeking an organized, dependable individual to support the Principal, Assistant Principal, and school leadership team. This person will help keep daily operations on track, communicate with families and staff, and lend a hand across departments as needs arise. The position is an administrative support role and does not supervise school staff.

Responsibilities

· Manage calendars, appointments, calls, emails, and meeting requests for school leadership.

· Prepare correspondence, agendas, meeting notes, reports, forms, and presentations.

· Track deadlines, action items, missing paperwork, and follow-up requests.

· Communicate with families, staff, students, and outside partners; direct questions and concerns to the appropriate person.

· Help schedule parent conferences, staff meetings, observations and training.

· Assist with enrollment, attendance follow-up, student records requests, and school rosters.

· Support staff onboarding and organize related documents.

· Coordinate logistics for school events, assemblies, field trips, tours, and family activities.

· Prepare announcements, newsletters, flyers, and school calendar updates.

· Maintain organized files, shared documents, and contact lists.

· Assist with special projects and other administrative needs across departments.

Qualifications

· Strong organization, communication, and customer service skills.

· Ability to manage multiple requests and follow through on details.

· Proficiency with email, calendars, documents, and spreadsheets.

· Sound judgment and discretion when handling confidential information.

· Prior school office or administrative support experience preferred.CLEARINGHOUSE EDUCATION & AWARENESS

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