Human Resources Intern

Must be located in or near Ocala, Florida to be considered. Please apply via the Workday link (external URL). 

POSITION SUMMARY

The Human Resources Intern provides administrative and operational support to the HR team by assisting with employee records management, document digitization, event coordination, and general office administration. This position offers hands-on experience in HR operations while supporting initiatives that improve recordkeeping, employee engagement, and departmental efficiency. This role is an on-site position supporting Human Resources at Hale Products in Ocala, FL. 

Hale Products is a leading manufacturer of fire pumps, valves, and foam systems, delivering reliable water flow solutions trusted by fire and emergency response professionals worldwide. It operates as a business unit within IDEX Corporation’s Fire & Safety group, alongside other major rescue and fire‑protection brands.

WORK SCHEDULE

Flexible part-time schedule based on departmental needs and intern availability.

DURATION

6 months from date of hire but may vary based on business needs.

DUTIES AND RESPONSIBILITIES

• Scan, upload, and organize employee and HR-related documents.
• Maintain and update physical and electronic personnel files.
• Audit employee files for completeness and accuracy.
• Assist with document retention, archiving, and records management projects.
• Ensure confidential information is handled appropriately and securely.
• Help distribute communications, promotional materials, and event-related resources.
• Assist with planning, preparing, and facilitating employee engagement events and activities.
• Assist with preparing HR packets, forms, and correspondence.
• Support scheduling, filing, copying, and other routine administrative functions.
• Support the organization and upkeep of HR storage areas, supply closets, and departmental resources to maintain an efficient, orderly, and well-stocked work environment.
• Assists with special projects or other duties as assigned.

KNOWLEDGE, SKILLS AND REQUIRED ABILITIES

• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Basic proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
• Strong interpersonal and communication skills.
• Ability to prioritize tasks and work independently or as part of a team.

EDUCATION AND EXPERIENCE

• Currently enrolled in or recently graduated from a degree program in Human Resources, Business Administration, Management, Communications, or a related field.
• Previous administrative, office, customer service, volunteer, or internship experience preferred.
• Basic proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit, stand and walk. The employee may occasionally be required to climb or balance and stoop, kneel, crouch, or crawl to complete tasks. The employee must be able to lift and/or move up to 25 pounds or over 25 pounds with assistance.  May be exposed to various workplace hazards, including chemicals, machinery, and noise. Proper use of personal protective equipment (PPE) is required.