Administrative and Program Coordinator

JOB ANNOUNCEMENT

ADMINISTRATIVE and PROGRAM COORDINATOR

Organizational Description:

NICOS Chinese Health Coalition is a public-private-community partnership of more than 30 health and human service organizations and concerned individuals. The mission of NICOS is to enhance the health and well-being of the San Francisco Chinese community. Since 1985, NICOS has been engaged in advocacy, research, training, coalition-building and program implementation for the benefit of this population and the organizations that serve it.

Position Summary:

Under the supervision of the Executive Director, the Administrative and Program Coordinator is primarily responsible for assisting with the overall day-to-day smooth functioning of office and agency operations. The Administrative and Program Coordinator: provides administrative and clerical support; provides client support; conducts payroll, benefits and human resource administration; performs bookkeeping functions; facilitates communication with board, staff and partners; runs errands; assists with projects and programs, including support for healthcare enrollment and navigation services. This is a full-time position, but may be adjusted to part-time based on the candidate’s needs (30-40 hrs/wk).

Compensation: $24 - $27/ hr + benefits

Duties and Responsibilities:

• Provide administrative and programmatic support to overall agency operations and management staff, including general day-to-day administrative and clerical support such as reception, communications, inventory management, equipment upkeep, facilities maintenance, errands
• Develop and maintain administrative, operations and recordkeeping systems
• Conduct human resource and payroll administration
• Perform bookkeeping duties including A/P, A/R utilizing Quickbooks
• Respond to phone calls/emails and provide client support; organize, schedule meetings and appointments
• Assist with event planning and implementation, including onsite support as needed for workshops, trainings, meetings, conferences/ teleconferences
• Provide agency communications; maintain databases, listservs
• Provide programmatic support, including healthcare enrollment and navigation services to agency clients
• Assist in conducting community outreach and promotion
• Compile minutes, reports, presentations, proposals, and other documents
• Contribute to the development of a team effort encouraging growth, professionalism, and active participation of all staff, interns and volunteers
• Perform other duties as requested by the Executive Director and/or other members of the NICOS Management Team

Desired Qualifications:

• Bachelor's degree in Business Administration, Public Administration, Public Health or related fields preferred; year(s) of relevant work experience may be substituted for year(s) of equivalent education
• Experience with administrative/ office support preferred, preferably in a nonprofit setting
• Knowledge of booking/QuickBooks strongly preferred
• Excellent organizational, analytical and interpersonal skills required
• Excellent verbal and written communication skills required
• Good time management skills and ability to multi-task and prioritize work
• Proficiency with PC (Windows 11) and computer environment/ software applications, including Word, Excel, Publisher required
• Bilingual English/Chinese (Cantonese preferred, Mandarin a plus) strongly preferred; biliterate and ability to typeset in Chinese desirable
• Ability to gain certification as a Covered California Certified Enrollment Counselor required
• Share in the values and mission of the organization
• Ability to support and implement the goals and objectives of NICOS and its projects
• Willingness to work nights and weekends as needed
• Have access to reliable transportation; willingness to travel within the San Francisco Bay Area

Application:

Please send resume and cover letter, with subject heading: “Administrative and Program Coordinator Search” to kentwoo@nicoschc.org; or mail to: NICOS Chinese Health Coalition, 945 Clay Street, San Francisco, CA 94108; or fax to: 415-788-0966 (No calls or drop-in’s please). Deadline: For Immediate Hire.

This organization provides equal employment opportunities (EEO) to all employees and applicants without regard to race, ethnicity, religion, sexual orientation, gender identity, national origin, age, disability, genetic information or veteran status. In addition to federal law requirements, this organization complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This organization expressly prohibits any form of workplace harassment based on race, ethnicity, religion, sexual orientation, gender identity, national origin, age, disability, genetic information or veteran status