Administrative Executive Assistant
Title: Administrative/Executive Assistant
Location: Bertram, TX (Onsite)
Duration: 6 Months (Contract to Hire)
Shift: 7AM - 3:30 PM CST
Job Description:
Backfill position supporting executive leadership (VP of Marketing, CEO Office, Chief of Staff). This role blends administrative support with event coordination and vendor management across four Texas sites. Ideal for a proactive professional with strong organizational skills and customer service orientation.
Key Responsibilities
- Coordinate executive events/tours, including logistics, décor, catering, equipment, and promotional materials.
- Delegate tasks to site coordinators and oversee execution.
- Serve as onsite contact for Grab & Go vendor (Canteen) resolve POS/product issues, manage repairs.
- Plan onsite/offsite company events and meals.
- Manage heavy equipment rentals: quotes, scheduling, delivery/pickup, swaps, maintenance, weekly reporting.
- Handle badge creation/termination for employees, contractors, and vendors.
- Support executive leadership with small projects and visitor inquiries.
Qualifications
- Strong customer service and organizational skills.
- Attention to detail, time management, and ability to multitask in fast‑paced settings.
- Professional communication (verbal/written).
- Proficiency in Microsoft Office (Word, Outlook, Excel, Teams).
- 3–5 years in administrative roles.
- Event planning experience preferred.
- Passion for aerospace and adaptability to startup/high‑growth environments.