Part-Time Senior Research Administrator

Position Overview:

The Senior Research Administrator is responsible for oversight of financial operations for the Hood Pediatric Innovation Hub, including managing budgets, aiding in the development of funding mechanisms for the RFP program, and ensuring financial compliance and efficiency throughout the project's lifecycle. The role ensures the Hood Pediatric Innovation Hub is in compliance regarding administration/financial activities. Will advise and educate principal investigators (PIs) and staff on all aspects of sponsored activity financial administration.  The Senior Research Administrator will coordinate with RAS on numerous subrecipient awards and manage the oversight of such.

The role also interprets MIT policies and agreement requirements pertaining to financial oversight and implements financial policy, procedure, and process improvements. The role also reviews and prepares financial reporting and administration, authorizes and oversees expenditures of the Hood Pediatric Innovation Hub. The role coordinates internal and external audits and manages role authorizations for financial staff.

Specific duties include:

●        Manage sponsored program administration for the Hood Pediatric Innovation Hub.

●        Participate in development and implementation of financial strategies with the Hood Pediatric Innovation Hub.

●        Oversee the general budget for the Hood Pediatric Innovation Hub.

●        Authorize and oversee expenditures of the Hood Pediatric Innovation Hub.

●        Handle complex journal voucher issues; develop budgets; provide analysis of financial scenarios, develop and propose short and long term financial management strategies, budget scenarios, reports, and projections as required.

●        Prepare monthly, quarterly, annual, and semi-annual budget reports, budget forecasts, and financial analyses. Perform monthly and fiscal year-end closing processes.

●        Resolve complex financial issues and advise on matters pertaining to financial management of the Hood Pediatric Innovation Hub.

●        Serves as the primary point of contact with RAS regarding RFP process, coordinating subawards contracting, monitoring, and close out.

●        Serves as primary contact and thought partner with faculty and central offices to develop and implement solutions to resolve financial issues and mitigate compliance risk.

●        Advises and educates faculty, Principal Investigators, researchers and staff on all aspects of research administration including MIT policies, systems, and federal regulations. Handles complex matters.

●        Coordinate internal and external audits.

●        Will manage complex subrecipient monitoring processes.

●        Develop and present complex financial reports and forecasts for Principal Investigators and management. Track and manage proposals.

●        Make recommendations for and implementations of financial systems to improve the overall efficiency of Hood Pediatric Innovation Hub’s financial operations.

●        Serve as a resource to the Hood Pediatric Innovation Hub for questions and guidance on financial matters.

●        Serve as a liaison between the departments and RAS, VPR, VPF, and various central administrators and offices.

●        Manage financial role authorizations for staff.

●        Other duties as assigned.

Supervision Received:

The role will be supervised by the Executive Director and Senior Program Manager. This will be the lead financial role in the Hood Pediatric Innovation Hub, and a successful candidate will be able to work with a high degree of independence.

Supervision Exercised:

None.

Qualifications & Skills:

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

·       A Bachelor‘s degree and minimum of four (4) years’ progressive experience in international, industry, and other non-US Government sponsored financial administration/accounting or related field;

·       Experience in academic programs and administration, diligence, excellent organizational skills, attention to detail, and strong analytical and communications skills; 

·       Discretion and tact; sound judgment and ability to quickly meet short turn-around times;

·       Proven customer service skills and ability to manage competing priorities and perform hands-on work in a team-based environment.

·       Ability to learn changing technologies related to grants and contracts management required. 

·       Knowledge of and experience with MIT financial systems and sponsored accounting especially helpful, as is experience administering projects, programs or processes within MIT; broad understanding of Cognos Reports desired.

·       Proven project management and design solution skills;

·       Prior experience of being a resource for others;

·       Advanced knowledge of Excel; knowledge of SAP or similar accounting package preferred.

·       Experience with Cognos, or Kuali Coeus preferred.

·       Strong communication, organization, and computer skills are desired.