Event Management - Fairgrounds Administration Intern

EVENT MANAGEMENT- FAIRGROUNDS ADMINISTRATION

OVERVIEW

The Fairgrounds Administration intern will perform under the direction of the Festival Director. This internship will give a hands-on experience in every aspect of event management. Prior to the event, the intern will focus on administrative duties, planning and logistics. During the event, the duties will focus on managing one-off events, stage management and assist with onsite management.

ESSENTIAL DUTIES& RESPONSIBILITIES

Responsibilities include, but are not limited to the following:

• Assist the Festival Director with all things related to attractions, grounds acts, fairgrounds venues, carnival and live entertainment
• Perform  a  variety  of  administrative  duties, to  include:  managing  spreadsheets, preparing  and  filing documents, creating and editing content for print and web, customer service
• Assist with the procurement, contracting and payment of various acts and vendors
• Assist department members and committee chairmen with contract creation
• Attend volunteer committee meetings, help formalize event logistics, coordinate daily duties for their areas
• Assist in on-site event execution, including set-up and break-down
• Document the event by taking pictures, video, and detailed notes for evaluation
• Manage performance stages, assist bands with move in/out processes
• Participate in detailed post-event evaluations with team
• Perform additional tasks as assigned

SKILLS  &  ABILITIES

• Possess and demonstrate strong interpersonal skills, detail-oriented observation and task execution traits, professional ability to follow instructions, ask questions, share ideas and exercise good judgement
• Quick thinker, knowledge of conflict resolution, efficient and effective problem solver
• Showcase a creative outlook or approach to even simple or ordinary projects
• Exceptional phone etiquette, writing, editing, and proof-reading skills
• Excellent organizational and time management skills

EDUCATION  &  EXPERIENCE

• Recent graduate or student in pursuit of a degree related to, but not limited to: Event Management, Hospitality & Tourism, Communications, Marketing, Business, etc.
• Interest in Special Events, Event Planning, Non-Profit Organizations
• Fluent in English (reading, writing, speaking), Spanish a plus
• Working knowledge of Microsoft Word and Excel
• Adobe Creative Cloud or CAD skills a plus, may link to or include portfolio examples
• Volunteer or student organizational leadership experience

WORK ENVIRONMENT

• Interns will be located at San Antonio Stock Show & Rodeo headquarters, mobile locations and fairgrounds site. In course of duties, may be exposed to animals, dust, elevated noises, stage lighting, outdoor weather elements, etc.

PHYSICAL  REQUIREMENTS

• Walking- Moving about on foot to accomplish tasks, particularly for moving from one site to another and for sustained periods of time
• Carrying- Must be able to carry at least 30 lbs. without assistance
• Lifting- Have strength to lift at least 30 lbs. without assistance
• Standing- Particularly for sustained periods of time

SCHEDULE

Internship may begin as early as September 2025 and end in March 2026

• Due to the nature of the position, interns must be able and willing to work a variety of mornings/ evenings and weekdays/weekends depending on event timelines
• Schedule is adjustable as needed to obtain school credit

September-November

20-30 hrs/week - 3-4 days/week

December-January

30-40 hrs/week - 4-5 day/week

February-March

40+ hrs/week - 5-6 days/week