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POSITION DESCRIPTION:                      Accounting Specialist (Grants Fiscal                                                                      Manager)

 

RESPONSIBLE TO:                                  Director of Finance 

 

RATE OF PAY:                                          $26.88 - $30.25 based on experience 

                                                                         

JOB SUMMARY: This position is responsible for the fiscal-related activities of state and federal grants or contracts awarded to this agency.  This includes Ohio Department of Health or other grantor agency requirements and adherence to fiscal policies and procedures of the Mahoning County Auditor's Office.

 

ESSENTIAL FUNCTIONS: 

  • From information provided by the project director, prepare the fiscal portion of the grant application and submit it to the grantor agency.
     
  •  Prepare grant budget for County Auditor's Office.
     
  • When the budget is online with the County Auditor's Office, prepare purchase orders and contracts related to the grant and submit them to the County Auditor's Office for processing.
     
  • Set up internal spreadsheets for grants that include budget and monthly expenses by line item and receipts by category.
     
  • Prepare vouchers from grant invoices for approval by the Director of         Finance. Record and prepare grant receipts for pay-in to the County Auditor.
     
  • Reconcile amounts from internal spreadsheets to County Auditor's month-end reports.
     
  • Prepare and submit to the grantor agency required fiscal reports in accordance with established guidelines.
     
  • If necessary, prepare budget revisions from information provided by the project director and submit them to the grantor agency.  Prepare corresponding budget revisions with the County Auditor's Office.
     
  • Serve on relevant local community and interagency committees. E.g., participate with management and staff for Continuous Quality Improvement (CQI), Strategic Planning, and Public Health Accreditation Board (PHAB) committees. 
     
  • In the absence of the fiscal/personnel officer, perform bi-weekly payroll processing when called upon to do so by the Director of Finance.
     
  • Perform other duties as assigned by the Director of Finance.

 

MINIMUM QUALIFICATIONS:

 

Bachelor’s degree in accounting, finance, or general business administration, although a bachelor’s degree in accounting is preferred.  Advanced bookkeeping knowledge and prior experience in governmental accounting are preferred.  Must have extensive experience using Microsoft Word and Excel.

 

POSITION CORE COMPETENCIES: Tier 1

 

Analytic/Assessment Skills 

Policy Development/Program Planning Skills 

Communication Skills 

Cultural Competency Skills

Community Dimensionsof Practice Skills

Financial Planning and Management Skills 

Leadership and Systems Thinking Skills

 

 

*Core Competencies for Public Health Professionals, Council on Linkages Between Academia and Practice. http://www.phf.org/resourcestools/Documents/Core_Competencies_for_Public_Health_Professionals_2014June.pdf