You are viewing a preview of this job. Log in or register to view more details about this job.

Advancement Coordinator

Los Angeles Master Chorale
Email

Position Title: Advancement Coordinator
Department: Advancement
Classification: Full-time, non-exempt
Pay Range: $30.00 - $35.00/hour (commensurate with experience)
Location: Los Angeles, California

ABOUT THE ORGANIZATION

The Los Angeles Master Chorale is America's most celebrated professional chorus and a Grammy Award-winning ensemble. As a resident company of The Music Center and choir-in-residence at Walt Disney Concert Hall, the Chorale has been a vibrant cultural force in Los Angeles for more than 60 years. We inspire and connect communities through extraordinary music-making, innovative programming, and meaningful artistic experiences.

POSITION SUMMARY

The Los Angeles Master Chorale seeks an Advancement Coordinator to support fundraising through effective database management, gift processing, reporting, and donor stewardship. As the Advancement team's primary Tessitura power user, this role ensures high standards of data integrity with donor records, contributions, pledges, and other fundraising activity. The Coordinator collaborates with colleagues across the Chorale to maintain seamless donor experiences and support fundraising campaigns, events, and donor recognition programs. The ideal candidate is highly detail-oriented, systems-minded, and passionate about using data and process improvements to advance the organization's mission.

ESSENTIAL RESPONSIBILITIES

CRM Administration (50%)

  • Serve as the primary day-to-day Tessitura power user for the Advancement team, maintaining accurate, complete, and consistent donor and prospect information
  • Accurately process charitable contributions, pledges, matching gifts, stock or donor-advised fund gifts, and other contributed revenue
  • Assist with setup and maintenance of campaigns, funds, appeals, sources, memberships, donor programs, sponsorships, and fundraising events within Tessitura

Gift Administration & Advancement Operations (20%)

  • Produce and distribute timely gift acknowledgments, tax receipts, pledge documentation, and donor correspondences
  • Prepare regular contributed revenue, campaign, pledge, and fundraising performance reports
  • Assist with tracking donor acquisition, renewal, retention, upgrading, and other fundraising metrics
  • Support Advancement leadership with reliable data for revenue forecasting, campaign evaluation, and budgeting

Donor Stewardship (20%)

  • Maintain donor recognition names and coordinate accurate recognition across performance programs, websites, annual reports, signage, and other print/digital platforms
  • Respond promptly and professionally to donor questions regarding contributions, receipts, giving history, recognition, benefits, and account information
  • Coordinate donor benefits and ticketing requests in partnership with Box Office

Communications & Events (10%)

  • Collaborate with Marketing/Communications on donor-facing communications with focus on donor data accuracy and recognition
  • Manage event-related data including invitations, RSVP tracking, attendance, guest lists, seating, and donor histories
  • Attend selected performances, donor events, and fundraising activities (occasional evenings/weekends)

MINIMUM QUALIFICATIONS

  • Bachelor's degree
  • 2+ years of relevant experience in development operations, fundraising administration, donor services, CRM, financial processing, or comparable field
  • Experience working with a fundraising, ticketing, membership, or constituent database
  • Hands-on Tessitura experience strongly preferred (candidates with experience in other sophisticated fundraising/arts CRM systems who can learn complex systems are encouraged to apply)
  • Experience entering and maintaining detailed constituent and financial records with high accuracy
  • Familiarity with gift processing, donor acknowledgments, pledge management, donor records, and financial reconciliation (strongly preferred)
  • Strong Microsoft 365 skills, particularly Excel, Word, Outlook, and Teams (intermediate Excel skills preferred)
  • Donor-service orientation and ability to communicate professionally with donors, board members, colleagues, volunteers, and stakeholders
  • Ability to work occasional evenings and weekends for performances and donor activities

BENEFITS

  • Medical, dental, and vision insurance
  • 403(b) retirement plan
  • Paid time off
  • Basic Term Life insurance
  • Long-term and short-term disability

HOW TO APPLY

Submit your resume and cover letter to jobs@lamasterchorale.org with the subject line: "Advancement Coordinator - [Your Name]"

This recruitment will remain open until filled; however, applicants are encouraged to apply as soon as possible as the application period may close at any time.

The Los Angeles Master Chorale is an equal-opportunity employer and is committed to building a diverse and inclusive workplace.