Project Assistant

Project Assistant –Middle Earth Geo Testing, Inc.

Location: Hayward, CA

Hours: Part Time, 20-30 hours/week

Pay Rate: $29/Hour

About Us

We are an extremely busy small contracting business that has been based in the East Bay for almost 20 years. We provide geotechnical testing services to engineering firms all over the Bay Area, Central Valley, and Northern California. 

About the Role

The Project Assistant will report to and assist the Administrative Manager with all follow-up communication, emails, tasks, and paperwork needed for each job. We do approximately 10-15 jobs per week. The Project Assistant will also prepare all compliance paperwork and online entry needed for projects that receive public funding and fall under DIR Prevailing Wage requirements. There will also be basic accounting tasks from time to time. When the Administrative or Operations Manager is not in the office the Project Assistant will help with receiving packages and bank deposits. The position has set hours each week, but we are flexible as to when those hours are, making this a perfection position for a college student. The position is not remote and requires coming into our office. 

Responsibilities

• Communication with clients once a project is scheduled to ensure all information, USA tickets, permits, site maps, and any necessary project documents are completed and properly filed before the project starts.
• Set up projects in QuickBooks, ClockShark (our timesheet app), and on our online job schedule for the crews.
• Call in USA tickets for each project at least 72 hours before it starts.
• Complete all compliance paperwork, emails, and documentation withing required times frames for all prevailing wage projects.
• Communicate in a professional and timely manner with clients and co-workers to ensure projects run smoothly.
• Physically be at the office to receive packages when the Administrative Manager or Operations Manager is not there.
• Deliver bank deposits to our bank in downtown Hayward when the Administrative Manager or Operations Manager is not there.

Requirements

• Be highly organized and have well-developed time management skills so that once trained, minimal oversight is required.
• Proficient at Microsoft Office, mainly Word and Excel.
• Knowledge of QuickBooks is preferred, but not necessary.
• Communicate verbally and in writing in a positive and professional manner.
• Must be able to create, save, and attach documents, and maneuver through files and drives.
• Must be able to deliver bank deposits from the office in Hayward to the bank in downtown Hayward.
• Completed at least one semester of college or be enrolled in a college program, having completed all requirements to be accepted into one.

To Apply

Email resume to amanda@megcpt.com. 

Please put: “RESUME: Your Name” in the email header so it is easily identifiable.