Legal Receptionist

Overview

We are seeking a dynamic and highly organized Legal Receptionist to join our legal team. This vital role serves as the first point of contact for clients, visitors, and staff, ensuring a professional and welcoming environment. The ideal candidate will possess excellent communication skills, strong office management abilities, and a proactive attitude to support the smooth operation of our legal office. This position offers an exciting opportunity to be part of a dedicated legal team committed to delivering exceptional service and efficient administrative support.

Responsibilities

• Greet clients, visitors, and staff with professionalism and courtesy, providing a positive first impression.
• Answer multi-line phone systems promptly, using proper phone etiquette to direct calls efficiently.
• Manage front desk operations, including scheduling appointments.
• Handle all clerical tasks such as data entry, filing, proofreading, and document preparation using Word processing tools.
• Maintain organized records of client files, legal documents, and correspondence in both physical and digital formats.
• Support office management duties including calendar management.
• Assist with client communication via email and phone support, ensuring timely follow-up and excellent customer service.
• Handle incoming/outgoing mail, faxes and courier deliveries.
• Open and organize new client files.
• Maintain client confidentiality.

Skills

• Bilingual (English/Spanish) proficiency is strongly preferred to serve diverse client needs effectively.
• Strong organizational skills.
• Excellent phone reception skills with multi-line phone systems and a solid understanding of phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated computer literacy with experience in data entry, filing systems, and document proofreading.
• Prior clerical or administrative experience within a legal or professional setting preferred.
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment.
• Experience with client communication, customer support, and personal assistant responsibilities.

Join us to be part of a vibrant team where your organizational talents and professional demeanor will make a meaningful impact every day!