Receptionist Office Assistant

Receptionist, Office Assistant 3 (OA3)
Full-time, Non-Permanent, Represented position (WPEA)
Anticipated Non-Permanent is October 2026 - June 2027
Relocation Compensation may be available and considered
Salary: $3,485.00 - $4,633.00 Monthly

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 9/13/26. It is in your best interest to submit materials as soon as possible.
 

Responsibilities:

• Greet and assist customers, in-person and via a multi-line phone system.
• Maintains several check-in logs
• Receives and receipts monies; maintains daily cash.
• Assists with maintaining the Region calendar.
• Schedules conference rooms and conference lines
• Assists with motor pool reservations. 
• Processes incoming mail and prepares outgoing mail daily.
• Assists in the management of multiple shared email inboxes.
• Assists with the complex tasks of monthly entry, reporting, and tracking of the Mileage Equipment Reports for vehicles assigned to the Region.
• Provides backup coverage to the Resource Support Group as directed by supervisor. 
• Provides simple and complex miscellaneous administrative support to region staff as directed by supervisor.

Required Qualifications: 
You must meet all the Required Qualifications and Competencies to be considered for this position. There are multiple pathways to meet qualifications, such as education, volunteer work, life skills, and experience.  Please clearly communicate in your application material that your skills align with the position and qualifications. 
 

• Two (2) years of clerical experience.

Required Competencies: 

• Proficient computer skills in the following: i.e., Microsoft Office software (Word, Excel, Outlook).
• Excellent interpersonal skills.
• Self-starter, requires minimal supervision.
• Effective organizational skills.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention, and ensure requests are followed.
   

Desired Qualifications:
These qualifications are not required. However, it can help you stand out as a candidate and should be highlighted in your application material.

• Accustomed to multitasking by answering phones, face-to-face customer interaction, and helping other workgroups when needed.
• Accountability- meets productivity standards, deadlines, and produces accurate work.
• Accustomed to effectively addressing inquiries regarding rules, regulations, policies, department procedures, and department services.
• Consistent professional oral and written communication skills.